Accounts Payable- Construction Specialist

4 weeks ago

Emeryville, United States Anvil Builders Inc Full time $1
Job DescriptionJob Description

About Anvil:

We are looking for highly competent, driven, team-oriented individuals who enjoy tackling unique and challenging projects.

Anvil’s commitment to Safety, Teamwork, Grit, Best-in-Class performance, and Fun is evident throughout every aspect of the company. Founded by a purple heart veteran we continue to support our service members and honor the skillset and experience they add to the team.

Anvil Builders is a dynamic general contracting and civil engineering firm boasting a diverse scope of capabilities ranging from water/ waste-water, mechanical pump station, structural concrete, electrical, aviation, temp services, disaster response/ clean up, and much more. We work in both the public and private sectors delivering the highest quality outcomes to the client. We are proud to contribute to the communities we work and live in.

Our accounting team works closely with our project management teams to support smooth operations for all our projects. 

Main Responsibilities:

  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Receives and verifies AP invoices, expense reports; reconciles expense reports, reconciles Account Statements monthly and other office records, in a timely fashion.
  • Enter data for AP invoices, to include all coding including to Subcontracts and POs
  • Facilitates payment of vendors, including all compliance documents, lien releases, fully executed contracts, Union Letters, Certified Payroll, Federal Tax IDs etc. reviewing purchase orders, resolving discrepancies,
  • Identify discount opportunities, Contact jobsite for Subcontract and PO purchase amendments.
  • Establish a good rapport and effectively communicate issues/questions to Vendors, Jobsite staff and Management
  • Process and post client billings daily, including T&M, Unit Price, and other construction billings
  • Ensure that monthly pay applications are prepared, reviewed, and submitted on time, including invoicing clients on a monthly basis
  • Prepare monthly Accounts Receivable reporting including analysis of balances
  • Ensures proper maintenance, filing, and storage of records in case of audits.
  • Assist in the collection and verification of Certificate of Insurance for each project
  • Investigate and resolve billing issues timely
  • Performs other related duties as assigned.
  • Own entire accounts payable process from purchase order generation to vendor invoice review and payment.
  • Maintain vendor and subcontractor profiles in accounting system.
  • Primary contact for supplier account management.  Monitor account activity so accounts are current.
  • Manage reoccurring monthly payments.
  • Oversee accounts payable email inbox.
  • Route subcontractor pay applications, lien waivers, and project related insurance documents to project team.
  • Reconcile monthly supplier statements.
  • Coordinate with project team on retention payment requests.
  • Manage credit card and expense report process.
  • Perform year end 1099 reporting project.

Required Experience, Traits, & Skills:

  • 3+ years Accounts Payable Experience.
  • Prior work experience in the construction industry.
  • Knowledge of commonly used accounting and bookkeeping concepts, practices, and procedures, preferably in construction.
  • Highly organized, energetic, focused, and detail-oriented.
  • Self-directed with a high level of initiative and a 'can do' attitude.
  • Demonstrated ability to consistently meet deadlines.
  • Highly resourceful problem solver.
  • Ability to work both independently and cooperatively in a fast-paced environment.
  • Experience managing multiple projects simultaneously.
  • Poised and mature attitude, always remaining calm under pressure.
  • Experience and a commitment to delivering excellence in customer service.
  • Reliable and dedicated to the success of the team.
  • Willing and able to be cross-trained and take on a variety of tasks.

Desirable Qualifications, Experience, & Skills:

  • College Degree and/or Certification in Accounting.
  • Experience with Construction Accounting.
  • Experience with Viewpoint Vista software.

Physical Requirements:

  • Ability to work in an office environment.
  • Ability to sit at desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch, and reach while performing office duties.
  • Ability to use hands to finger, handle or feel objects, tools, or controls; lift and/or move light weights.
  • Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing, and operating office equipment.
  • Ability to communicate verbally and through written means, to review information and enter/retrieve data.
  • Ability to see and read characters on a computer screen.
  • Ability to lift and carry cartons or packages weighing up to 20 pounds.

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