Accounting, HR Generalist, Office Manager

1 month ago

Austin, United States Phoenix LiDAR Systems Full time
Job DescriptionJob DescriptionDo you love working in a dynamic environment? Then don’t miss your chance to join our team as our new Accounting, HR Generalist, Recruiter, Office Manager. In this position, you will be making a difference each and everyday.

Established in 2016, Phoenix LiDAR Systems is a unique cutting edge company building the world's most advanced aerial and ground laser mapping systems. You will be working with a global team on exciting projects. In other words, we're a bunch of nerds and proud of it We love what we do

We're looking for someone to oversee all aspects of HR management, recruiting, accounting and office management. We are seeking someone who is great at communication and multi-tasking, with a critical eye for attention to detail. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment.

Primary Responsibilities
  • Assist with full-cycle recruitment, including job postings, candidate screening, and interview scheduling
  • Coordinate new hire onboarding, including paperwork, benefits enrollment, and orientation
  • Develop and implement training programs, including training needs assessments and evaluation
  • Support employee relations, including resolving conflicts and addressing employee concerns
  • Perform various HR functions, including but not limited to background, criminal, and reference checks for final candidates, tracking time cards for payroll, HRIS transactions (hiring, salary changes, promotions, terminations, performance reviews, etc.) accurately and consistently
  • Keep and maintain employee personnel files, including pre-employment and employment documentation
  • Collaborates with the Controller in the production of financial reports, tax preparation, and maintenance of the accounting system and records, ensuring compliance with generally accepted accounting principles
  • Maintains financial records and ensure transactions are properly recorded
  • Ensures accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger
  • Analyzes current costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses
  • Being the point of contact for property management, janitorial, and other outside entities
  • Coordinate calendars for the various inter-office teams, scheduling meetings, interviews, and other events as necessary
  • Work with the accounting and shipping teams to make company purchases for office supplies, break room snacks, janitorial supplies, and production equipment
  • Travel and event coordination, organizing team-building activities
  • Assist with ad-hoc projects from CEO and Director of Operations on an as-needed basis.


RequirementsPosition Requirements:

  • Quickbooks online experience: 3+ years
  • Human Resources management: 3+ years
  • Office Management and/or Executive Admin experience : 3+ years
  • Experience with a payroll processor is preferred. (ADP, Paychex, etc.). Paychex preferred
  • People person - ability to work closely with all teams and people in the organization and resolving conflicts
  • Heightened attention to detail – must be meticulous and consistently accurate
  • The highest degree of integrity, with the ability to handle sensitive issues with complete discretion and confidentiality
  • Ability to prioritize and manage multiple tasks in a useful and timely manner
  • High energy, excellent sense of humor and a self-starter who displays initiative
  • Effective oral and written communication and stakeholder management skills
  • Excellent common sense and judgment and strong interpersonal and organizational skills
  • Microsoft Office: 3 years (Preferred)
  • Google Workspace: 2 years

Bilingual a plus - Spanish (Preferred)

Office Schedule: Monday to Friday 9am - 6pm

Education Requirements: Bachelors degree in HR, accounting or related field



Benefits

Benefits You'll love

Our competitive compensation package:
  • 401(k) with Match Plan
  • Health, Dental, Vision and Life Insurance
  • HSA and FSA
  • Generous PTO
  • Collaborating with a diverse, dynamic and close-knit team.



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