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HR Generalist

2 months ago

Austin, Texas, United States TEXAS BOARD OF NURSING Full time

Job Summary

The Texas Board of Nursing is seeking a highly skilled and experienced Human Resources Specialist to join our team. As a key member of our HR department, you will be responsible for assisting the Human Resources Director with all aspects of HR administration, with a primary focus on recruitment, onboarding, and employee record keeping.

Key Responsibilities

  • Process job requisition requests through CAPPS and send requests to hiring managers and directors for approval.
  • Post job vacancies once requisitions are approved and ensure job postings include required statements about agency Equal Opportunity policies and E-Verify process.
  • Track applicant submissions to job postings through CAPPS and keep hiring managers informed about applicant pool for each posting.
  • Receive employment applications, screen applications, and forward screened applications to hiring managers as needed.
  • Assist hiring managers with scheduling interviews, develop interview questions, and participate in interviews upon request.
  • Contact and gather information from applicant employment references and distribute employment reference responses to hiring managers, the Human Resources Director, the Executive Director, and others involved in the approval of hiring.
  • Extend employment offers to applicants once hiring is approved and update directors and hiring managers on acceptance or rejection of employment offers.
  • Answer moderately complex HR questions about HR processes and procedures from managers and staff, and resolve routine issues.
  • Coordinate with IT staff and others as necessary to prepare for new employee arrivals, including requesting computer assets, accounts, workspace, employee badges, and parking coordination.
  • Assist the development and delivery of new employee orientation.
  • Explain and provide accurate information to employees regarding the State Benefits Package.
  • Assist the Human Resources Director with ensuring staff complete required mandatory training and assist with maintaining all professional development records.
  • Organize and maintain hiring files, employee files, and other HR records in compliance with the records retention schedule.
  • Make recommendations to the Human Resources Director regarding improvements to HR workflow and processes, implement approved changes, and communicate changes as needed to hiring managers.
  • Recommend, develop, and implement HR forms to gather necessary employee information for personnel files and to improve and streamline HR processes.
  • Assist the Human Resources Director with maintaining and distributing handbooks and manuals to staff and managers.
  • Assist the Human Resources Director with administration of all HR programs and processes as requested.

Requirements

  • Recognized personal and professional integrity necessary to maintain the respect of state officials, professional colleagues, and the general public.
  • A deep sense of responsibility for all phases of state board work.
  • Minimum of one year of general administrative or human resource experience.
  • Experience with use of human resources software and applications, with CAPPS Recruit preferred.
  • Graduation from an accredited four-year college or university is preferred, with experience in human resources or general office operations may be substituted for education.
  • Knowledge of the principles and practices of recruitment administration and ability to learn other HR activities.
  • Skill in oral and written communication, conducting interviews, using a computer and applicable software, problem solving, and prioritizing and handling multiple tasks.
  • Ability to explain policies and procedures to staff and managers, maintain confidential and sensitive information, develop and analyze HR processes, establish and maintain effective working relationships with applicants, employees, and the general public, and communicate effectively.