Receptionist/Administrative Coordinator

4 weeks ago


Fort Lauderdale, United States First Class Air Support LLC Full time
Job DescriptionJob Description

The Aviation Inflatables Receptionist/Administrative Coordinator serves as the first point of contact for our organization and is responsible for creating a welcoming environment for clients, visitors, and staff. This role requires excellent typing ability, interpersonal skills, and communication skills. The Front Desk Receptionist/Office Assistant should have strong listening skills, a professional demeanor, and the ability to maintain a positive and outgoing personality while multitasking with ease. As the face of our organization, the Receptionist has a duty to always represent Aviation Inflatables in a professional manner.

RESPONSIBILITIES

  • Answer and transfers phone calls
  • Retrieves messages from voicemail and forwards to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
  • Greets and welcomes visitors with a professional and friendly demeanor.
  • Answers questions about organization and provides callers with address, directions, and other information
  • Monitors visitor access and issues passes when required
  • Attends meetings, takes meeting minutes, and transcribes them accordingly.
  • Receives, sorts, and routes mail, and maintains and routes publications
  • Orders, receives, and maintains office supplies
  • Creates and prints memos, correspondence, reports, and other documents when necessary
  • Interact with clients, visitors, staff, and the public
  • Maintains stocks of supplies as needed
  • Perform other duties as assigned by GM with focus and attention to detail to ensure smooth office operations.

REQUIREMENTS

  • Must have a HS Diploma or G.E.D
  • Proficiency with Microsoft Office Professional and Excel
  • Skilled in the use and general maintenance of all office equipment
  • Organizational and office management skills
  • Record keeping skills
  • Strong listening and spoken communication skills
  • Professional demeanor and appearance
  • Good directive skills in person and on the phone, and can multitask with ease


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