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Office Administrator Before and After School

1 month ago

Clearwater, United States YMCA of the Suncoast Full time
Job DescriptionJob Description

Title: School Age Program Office Administrator - Association Office
Reports to: Operations Director
FLSA Status: Full-time, Non-Exempt
Salary Range: $15.50/hr
Leader Level: Team Leader
Supervises: None

JOB SUMMARY:

Supports the YMCA's promise to strengthen community by interacting with members in a positive and meaningful way. Members are defined as anyone with a current or potential relationship with the Y, such as children, parents, staff, volunteers, community, donors and guests.

Under the direction of the SAP Operations Director, the Office Administrator is directly responsible for the management of the administrative office, and its' systems. This position works with their supervisor to provide direction and leadership for the achievement of Association goals in accordance with the policies, procedures and standards established by the Board.

Essential Functions:

  1. Manage ELC Attendance and Reimbursements
  2. Responsible for the PHP applications and all related communications
  3. Processes all petty cash requests and reconcile petty cash for reimbursement
  4. Coordinates all SAP notary stamps and renewals
  5. Collection and reporting of all ADA for SAP programs
  6. Responsible for ordering, storing and maintaining office supplies and related materials
  7. Assist in the Annual Giving Campaign and in all fundraising efforts
  8. Engage in and support branch special events, programs, and activities. Educate members about the services the YMCA offers and further connect them to the YMCA.
  9. Assists in covering receptionist duties as needed
  10. Support the strategic work of the YMCA by:
    A. Supporting a culture of philanthropy by telling your Y story to others and encouraging them to participate in YMCA fundraising efforts.
    B. Encourage members and celebrate their success in meeting their health and well-being goals.
    C. Nurture the potential of all youth by promoting meaningful programs and services.

Key Leadership Competencies:

Values - Accepts and demonstrates the Y's core values.
Volunteerism - Provides volunteers with orientation, training, development, and recognition.
Relationships - Builds relationships to create small communities
Quality Results - Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences.
Emotional Maturity - utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance
Functional Expertise - Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrated up-to-date knowledge and skills in technology.

Position Qualifications:

Education: Must have a high school diploma or equivalent.

Work Experience: Minimum of one-year office experience preferred.

Certificates/Licenses: Must meet YMCA driving criteria.

Physical: Must be 18 years of age or older. May be required to sit for extended periods of time while demonstrating manual dexterity in order to accurately work on computer and other equipment. Must be able to lift and carry 30 pounds. Must be capable of working under as well as organizing and planning efficiently.

Mental: Must be mentally alert and be able to process and follow directions.

Skills: Broad overview of the YMCA as a charity and as it operates at a local, national and international movement preferred. Excellent customer service, communication and interpersonal skills required. Personal computer and data entry proficiency required.


Note: You have received this search result if you searched for: Early Childcare, Child Care, Development, Academic, Youth, School Age, Tutoring, After School, Afterschool

EOE/DFWP

Please note: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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