Executive Assistant to President

2 weeks ago


North Attleboro, United States Paul Davis Restoration of Boston Metro West, MA Full time
Job DescriptionJob DescriptionBenefits:
  • healthcare
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Vision insurance

Paul Davis Restoration, Inc. is a national franchise organization that provides property damage emergency services, restoration, and reconstruction services for residential and commercial properties due to water, fire, mold, storm, and other disasters. The Paul Davis Network is made up of more than 350 franchises across the US and Canada. Since 1966, we have helped more than 2 million property owners restore their properties and lives. Paul Davis Restoration, Inc. is owned by FirstService Corporation, a global leader in the rapidly growing real estate services sector.

This Executive Administrator reporting to President has the primary responsibility to support the President in administration and business analysis. In addition, this role will be responsible to ensure accuracy, timeliness, consistency, and seamless execution of tasks.

Full Time: Monday through Friday 8am to 5pm

Essential Duties/Responsibilities include:

Provide a high level of confidentiality.
Prepare presentations/spreadsheets.
Manage and generate monthly reports.
Prepare all expense reports or check requests.
Manage and oversee the calendars and emails.
Schedule and confirm travel itinerary including air, rental car, hotel, event registration.
Schedule and manage meetings for team meetings.
Field telephone calls and e-mail directed to the Team.
Prepare written correspondence or memoranda.
Send documents out via RightSignature and/or FedEx.
Maintain filing systems regarding client specific communications or documentation.
Receive and direct visitors for related meetings, initiatives, or other events.
Serve as liaison between vendors and team.
Perform research/analytics and reports on industry specific topics as requested.
Produce PowerPoint presentations by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provide support for team projects.
Work with other key members of the team and interdepartmentally to reach team goals and timelines.
Maintain knowledge on corporate policies.
Assist with phones as needed.
Maintain organizational charts and accountability flow.
Occasionally attend meetings with owner
Management and coordination of assigned tasks
Complete follow up on items and tasks assigned.

Required Education and Experience

High School Diploma or GED
3 plus years experience as an Administrative Assistant for a division head or Vice President
2 years experience with administration, creation of spreadsheets and presentations

Preferred Education and Experience


7-10 plus years experience as an Administrative Assistant or Secretary



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