Executive Assistant

4 weeks ago


North Palm Beach, United States Private Label Staff Full time
Job DescriptionJob DescriptionSalary:

ABOUT US

Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.

 

POSITION SUMMARY

We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and must be willing to provide 24/7 support as needed. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.

 

RESPONSIBILITIES

Calendar and Inbox Management

  • Efficiently manage multiple calendars and inboxes
  • Prioritize and schedule meetings, ensuring optimal use of the Executive’s time.
  • Streamline communication and maintain a well-organized inbox.

 

Daily Schedule Creation

  • Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
  • Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel

 

Travel Coordination

  • Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
  • Ensure the executive's travel plans align with business objectives and personal preferences.
  • Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
  • Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)

 

Event Management

  • Plan and coordinate various events, including team-building activities and board meetings.
  • Collaborate with internal and external stakeholders to ensure seamless execution of events.
  • Anticipate and address logistical challenges to guarantee successful events.

 

Office Presence

  • Full time, onsite.
  • Act as a point of contact for colleagues and external partners in the executive's absence.
  • Handle any assigned work from C-Suite staff or as directed by CEO.

 

QUALIFICATIONS

  • Proven experience as an executive/personal assistant.
  • Exceptional organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Proficient in calendar and inbox management.
  • Flexibility to adapt to changing priorities and travel schedules.
  • Discretion and confidentiality in handling sensitive information.


  • North Palm Beach, United States Svelte Training Full time

    Job DescriptionJob DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention...

  • Project Executive

    4 weeks ago


    West Palm Beach, United States Blue Ridge Executive Search Full time

    The Project Executive provides overall leadership and direction on the construction project. Involvement and executive oversight will be primarily within the company's core markets, including education (K-12 and higher education), municipal, local government, and multifamily. Additional responsibilities will include pursuing and overseeing work within the...

  • Executive Assistant

    1 week ago


    West Palm Beach, United States Ultimate Staffing Services Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks. Respo Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago


    West Palm Beach, United States Randstad North America, Inc. Full time

    We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our client's executive team. The ideal candidate will be a detail-oriented individual with excellent communication skills and the ability to thriv Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    4 weeks ago


    Palm Beach, United States Yoh, A Day & Zimmermann Company Full time

    Keys to the Position:·The team is ideally seeking an Executive Assistant with at least 3 years of experience. The team is not looking for recent graduates or very junior candidates at this time.·Strong Outlook and calendar management skills are required for this role. Direct calendar support experience (managing someone else's calendar) is also required....

  • Executive Assistant

    4 weeks ago


    Palm Beach, United States Yoh, A Day & Zimmermann Company Full time

    Keys to the Position:·The team is ideally seeking an Executive Assistant with at least 3 years of experience. The team is not looking for recent graduates or very junior candidates at this time.·Strong Outlook and calendar management skills are required for this role. Direct calendar support experience (managing someone else's calendar) is also required....


  • Palm Beach, United States The Breakers Palm Beach Inc Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the President of The Breakers Palm Beach. As the Executive Assistant you will provide crucial administrative support and exceptional guest service in the Executive Office. The ideal candidate is a self-starter who can work...


  • North Palm Beach, United States Cohen Commercial Management LLC Full time

    Job DescriptionJob DescriptionSummary:Are you a seasoned Executive and Personal Assistant with a proven track record supporting C Suite executives in a fast paced environment? Do you hold a Bachelor's degree in Communications, Operations, Business or Human Resources? Do you have excellent time management, problem solving, and critical thinking skills?...

  • Executive Assistant

    5 days ago


    West Palm Beach, United States David Wood Personnel Full time

    Job DescriptionJob DescriptionExecutive AssistantApply your passion for technology & innovation to advance your career!  Assist with scheduling appointments, setting up Zoom meetings, light bookkeeping and managing calendars for elite Real Estate team.Ocean view!  Excellent benefits including health insurance and PTO! Contact Audrey:...


  • Palm Beach, United States The Calendar Group Full time

    Job DescriptionJob DescriptionOur client is seeking an Executive Assistant in Palm Beach, FL, to provide comprehensive support to a high-level Executive. The ideal candidate will be adaptable to shifting priorities and time-sensitive tasks, have excellent organizational skills, and be highly motivated and resourceful.Responsibilities:Calendar...


  • Palm Beach, United States The Calendar Group Full time

    Job DescriptionJob DescriptionOur client is seeking an Executive Assistant in Palm Beach, FL, to provide comprehensive support to a high-level Executive. The ideal candidate will be adaptable to shifting priorities and time-sensitive tasks, have excellent organizational skills, and be highly motivated and resourceful.Responsibilities:Calendar...


  • West Palm Beach, United States Private Label Staff Full time

    Job DescriptionJob DescriptionSalary: ABOUT USWe are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, We collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...

  • Executive Assistant

    2 weeks ago


    Palm Desert, United States AtWork Group Full time

    Immediate opening for a local office in Palm Desert:This company offers opportunity for growth. The position will be working in a team environment. Attention to detail, ability to think outside of box, and attitude are all keys to success for this co Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    4 weeks ago


    Palm Springs, United States Trixie Motel Full time

    Job DescriptionJob DescriptionSalary: $22-$28We are seeking a highly organized and proactive Executive Assistant to support the Trixie Motel senior management team. The ideal candidate will be the heart of our executive operations, providing comprehensive administrative support, managing communications, and assisting with event management and guest...

  • Executive Assistant

    1 month ago


    Palm Desert, United States Heartbeat At 22 Full time

    Job DescriptionJob DescriptionJob Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational...

  • Executive Assistant

    4 weeks ago


    Palm Desert, United States Heartbeat At 22 Full time

    Job DescriptionJob DescriptionJob Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational...

  • Executive Assistant

    4 weeks ago


    North Dartmouth, United States Cape Cod Cupola Ltd Full time

    Job DescriptionJob DescriptionExecutive assistant works directly with the front office managing day to day operations of the business. Duties include working directly with customers through answering phones and emails, as well as writing quotes and executing purchase orders in QuickBooks. Executive assistant is responsible for coordinating weekly schedule...


  • Palm Beach, United States Criterion Executive Search Full time

    Job DescriptionJob DescriptionOur client, a top regional broker, is actively seeking a Group Health & Benefits Assistant to work together to support account and marketing managers. This person will be working on applications, terminations, changes of policies, a lot of data entry, financial analyses, claims analyses, and assisting in preparation for client...

  • Executive Assistant

    2 days ago


    North Wales, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    3 days ago


    North Wales, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...