Executive and Personal Assistant to the CEO

4 weeks ago

North Palm Beach, United States Svelte Training Full time
Job DescriptionJob Description

At Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to teams and managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

 

Objectives of this role:

 
  •  Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
     
  • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows
    .
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks.
     
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.

     

Responsibilities:

 
  • Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics, while working on-site at the CEO's home or office.
 
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
 
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
 
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.


 
  • Organize team communications and plan events, both internal and off-site.
     
  • Accomplish important tasks such as completing offsite purchases, assisting in biweekly film shoots, and managing domestic tasks and responsibilities. 
 
  • Maintain professionalism and strict confidentiality with all materials.


 

Required skills and qualifications:

 
  • Four or more years of experience in an administrative role reporting directly to upper management.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.

Powered by JazzHR

hPRdHPaIp0

  • Executive Assistant to CEO

    4 days ago

    Palm Desert, United States General Air Conditioning and Plumbing Full time

    Job Overview: **Responsibilities**: - Manage the CEO's calendar, including scheduling meetings and appointments - Coordinate travel arrangements and prepare detailed itineraries - Prepare reports, presentations, and correspondence on behalf of the CEO - Assist in organizing and executing company events and meetings - Conduct research and compile data as...

  • Personal Assistant to CEO

    2 weeks ago

    Miami Beach, United States Mint Luxury Concierge Company Full time

    Job DescriptionJob DescriptionMINT is a luxury concierge company devoted to crafting memorable experiences and surpassing clients’ expectations. We deliver the best accommodations and always provide VIP treatment.As the Personal Assistant to the CEO of MINT you will ensure that the CEO always feels supported. Your main priorities are to keep the CEO...

  • Executive Assistant to CEO

    4 days ago

    Manhattan Beach, United States StaffingForce Full time

    Job DescriptionJob DescriptionPersonal Assistant to the FounderThis opportunity provides a bird's eye view of the company and all its inner workings. This role is for someone who is looking for an autonomous role that is comprised of support at the highest level of an organization.The role:Handling comprehensive electronic calendaring and heavy travel...

  • Executive/Personal Assistant

    1 month ago

    West Palm Beach, United States Private Label Staff Full time

    Job DescriptionJob DescriptionSalary: ABOUT USWe are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, We collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...

  • Personal Assistant

    4 days ago

    Manhattan Beach, United States The Hiring Advisors Full time

    A private family and busy CEO in Redondo Beach seeks an enthusiastic Executive Personal Assistant (EPA). The EPA will support this high-level Executive in all aspects of detailed travel arrangements, calendar management, meeting coordination, and general administrative tasks.Responsibilities include but are not limited to:Schedule complex and detailed travel...

  • Personal Assistant

    4 days ago

    Manhattan Beach, United States The Hiring Advisors Full time

    A private family and busy CEO in Redondo Beach seeks an enthusiastic Executive Personal Assistant (EPA). The EPA will support this high-level Executive in all aspects of detailed travel arrangements, calendar management, meeting coordination, and general administrative tasks.Responsibilities include but are not limited to:Schedule complex and detailed travel...

  • Executive Assistant

    4 weeks ago

    North Palm Beach, United States Private Label Staff Full time

    Job DescriptionJob DescriptionSalary: ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...

  • Office Assistant to CEO

    2 weeks ago

    West Palm Beach, United States Private Label Staff Full time

    ABOUT US Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare...

  • Office Assistant to CEO

    2 weeks ago

    West Palm Beach, United States Private Label Staff Full time

    ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare...

  • Personal Executive Assistant

    1 day ago

    Newport Beach, United States ZPIZZA USA LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k)Company partiesCompetitive salaryFree food & snacksBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Personal Executive Assistant to our CEO to join our team! As a Personal Executive Assistant, you will be stepping into a role with many hats,...

  • C Suite Executive and Personal Assistant with Strong QuickBooks

    1 month ago

    North Palm Beach, United States Cohen Commercial Management LLC Full time

    Job DescriptionJob DescriptionSummary:Are you a seasoned Executive and Personal Assistant with a proven track record supporting C Suite executives in a fast paced environment? Do you hold a Bachelor's degree in Communications, Operations, Business or Human Resources? Do you have excellent time management, problem solving, and critical thinking skills?...

  • Senior Executive Assistant

    1 month ago

    Daytona Beach, Florida, United States Brown And Brown Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.It's an exciting time to join Brown & Brown Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue...

  • Executive Assistant- Palm Beach, Florida

    6 days ago

    Palm Beach, United States The Calendar Group Full time

    Job DescriptionJob DescriptionOur client is seeking an Executive Assistant in Palm Beach, FL, to provide comprehensive support to a high-level Executive. The ideal candidate will be adaptable to shifting priorities and time-sensitive tasks, have excellent organizational skills, and be highly motivated and resourceful.Responsibilities:Calendar...

  • Executive Assistant- Palm Beach, Florida

    5 days ago

    Palm Beach, United States The Calendar Group Full time

    Job DescriptionJob DescriptionOur client is seeking an Executive Assistant in Palm Beach, FL, to provide comprehensive support to a high-level Executive. The ideal candidate will be adaptable to shifting priorities and time-sensitive tasks, have excellent organizational skills, and be highly motivated and resourceful.Responsibilities:Calendar...

  • Remote Executive Assistant to CEO

    3 weeks ago

    Newport Beach, United States Revol AV Inc Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and proactive Executive Assistant to play a key role in our company's operational success. This part-time, remote position involves a broad range of administrative and operational tasks designed to optimize our workflow and enhance our service delivery. The role offers significant growth...

  • Executive Personal Assistant

    4 days ago

    Redondo Beach, United States StaffingForce Full time

    Job DescriptionJob DescriptionJob Description: We are seeking a reliable and organized Personal Assistant to provide personalized administrative support an executive. The ideal candidate will be responsible for managing schedules, coordinating travel arrangements, handling correspondence, and performing various administrative tasks to ensure smooth...

  • Executive Assistant to President

    2 weeks ago

    Palm Beach, United States The Breakers Palm Beach Inc Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the President of The Breakers Palm Beach. As the Executive Assistant you will provide crucial administrative support and exceptional guest service in the Executive Office. The ideal candidate is a self-starter who can work...

  • Executive Assistant

    2 weeks ago

    Juno Beach, United States Private Label Staff Full time

    ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare...

  • Executive Assistant

    4 weeks ago

    Palm Beach, United States Yoh, A Day & Zimmermann Company Full time

    Keys to the Position:·The team is ideally seeking an Executive Assistant with at least 3 years of experience. The team is not looking for recent graduates or very junior candidates at this time.·Strong Outlook and calendar management skills are required for this role. Direct calendar support experience (managing someone else's calendar) is also required....

  • Executive Assistant

    4 weeks ago

    Palm Beach, United States Yoh, A Day & Zimmermann Company Full time

    Keys to the Position:·The team is ideally seeking an Executive Assistant with at least 3 years of experience. The team is not looking for recent graduates or very junior candidates at this time.·Strong Outlook and calendar management skills are required for this role. Direct calendar support experience (managing someone else's calendar) is also required....