Project Administrator

2 months ago

East Peoria, United States Fehr Graham Full time
Job DescriptionJob DescriptionDescriptionAre you organized and detail-oriented? Do you get energy from helping your colleagues succeed?  Fehr Graham is a fast-growing Midwest engineering and environmental firm looking for someone who thrives on collaboration, creativity, and a commitment to excellence. Join us in our East Peoria, IL office and make a difference  
  What’s in it for you?
As a Project Administrator, you will be crucial in ensuring our projects run smoothly and efficiently. You’ll be responsible for scheduling, budgeting, tracking deadlines, and performing essential administrative tasks that keep our projects on track. You’ll help maintain data and pursue project work. You’ll provide essential clerical and administrative support that keeps everything running smoothly.

Where you’ll work
The position is based in our East Peoria, Illinois, office. At Fehr Graham, we believe in work-life balance, and that includes injecting a healthy dose of fun into everything we do. It’s even part of our Core Values We celebrate milestones and enjoy friendly team-building activities and office outings after work. A happy and engaged work team is a successful one. Each of our offices brings an environment filled with positive energy and enthusiasm. We encourage our teams to connect on multiple levels and support each other’s personal and professional growth. 
What you’ll do
As a Project Administrator, you’ll wear many hats and fill your days with variety. It’s a team environment where you’ll rub shoulders with other project administrators, engineers, environmental scientists, marketers and a whole cast of amazing people. Here’s a sneak peek into what you’ll do at Fehr Graham: »     Clerical support. Provide a wide variety of clerical functions to support the firm’s client work and internal business needs. »     Professional communication. Handle office communication with the highest level of professionalism and courtesy.»     Project assistance. Help staff with presentations, projects, reports, contracts, and proposals, including leading and reviewing statements of qualifications and managing the submittal process.»     Quality control. Ensure quality control of documents, verifying grammatical and typographical accuracy.»     Documentation. Maintain accurate documentation of project tasks.»     Data management. Properly maintain data in the company’s database (Deltek Vantagepoint) and electronic filing system, including new client setup, project setup, and client relationship management, or CRM, information. »     Effective communication. Communicate effectively with coworkers and clients on sensitive and complex matters. »     Project support. Support Project Managers and technical specialists with project and client management activities. »     Business development. Contact and/or meet with clients to obtain data or relay information. »     Confidentiality. Maintain client confidentiality of all project work. »     Collaboration. Actively participate in monthly meetings and take responsibility for action items.»     Training. Train new Project Assistants and Project Administrators.»     Cross-department support. Assist and support other departments within the company as needed. »     Other duties. Assume other responsibilities as directed. 
What it takesThis role is for an organized leader who brings out the best in others. Autonomy and growth go hand in hand on your journey with us. Ideally, you’ll have an associate degree in Business Administration with five years of progressive relevant experience or a combination of skills, education, knowledge, ability, and experience. Here are other skills that will set you apart:  »     Knowledge of standard office procedures, operation of office equipment, relevant software, grammar, and English composition. »     Proficiency in Microsoft Office Suite and ability to learn new software programs for the role.»     Excellent verbal and written communication skills, with the ability to express ideas clearly and effectively. »     Ability to manage data properly and accurately in the company’s database and electronic filing system. »     Ability to work on complex projects.»     Capacity to work under pressure and with tight deadlines. »     Ability to work collaboratively as part of a team, contributing to our success.  What you’ll get
You’ll have plenty of opportunities to grow professionally at our progressive firm, which started in 1973. Our people-first organization is focused on giving our employees the opportunity for growth. In addition to a competitive salary, we also offer:
  • Medical/life/disability insurance.
  • 401K profit-sharing plan.
  • Paid time off.
  • An awesome work environment.  
Learn more about Fehr Graham’s people, culture and projects on our website. 
Equal Opportunity EmployerFehr Graham provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

  • Trusts and Estates Associate Attorney

    4 weeks ago

    East Meadow, United States Project Recruit Full time

    Project Recruit has partnered with a leading law firm with a multidisciplinary approach encompassing financial services, commercial transactions, litigation, and corporate law. The firm stands at the forefront of sophisticated legal work.They seek ambitious candidates who want to make their mark, working closely with them to shape the trajectory towards...

  • Trusts and Estates Associate Attorney

    3 days ago

    east meadow, United States Project Recruit Full time

    Project Recruit has partnered with a leading law firm with a multidisciplinary approach encompassing financial services, commercial transactions, litigation, and corporate law. The firm stands at the forefront of sophisticated legal work.They seek ambitious candidates who want to make their mark, working closely with them to shape the trajectory towards...

  • Trusts and Estates Associate Attorney

    4 weeks ago

    East Meadow, United States Project Recruit Full time

    Project Recruit has partnered with a leading law firm with a multidisciplinary approach encompassing financial services, commercial transactions, litigation, and corporate law. The firm stands at the forefront of sophisticated legal work.They seek ambitious candidates who want to make their mark, working closely with them to shape the trajectory towards...

  • Trusts and Estates Associate Attorney

    2 days ago

    east meadow, United States Project Recruit Full time

    Project Recruit has partnered with a leading law firm with a multidisciplinary approach encompassing financial services, commercial transactions, litigation, and corporate law. The firm stands at the forefront of sophisticated legal work.They seek ambitious candidates who want to make their mark, working closely with them to shape the trajectory towards...

  • Administrative Assistant

    2 months ago

    Peoria, United States Artists ReEnvisioning Tomorrow Inc Full time

    Job DescriptionJob DescriptionSalary: $58,656 annuallyOrganization DescriptionArtists ReEnvisioning Tomorrow Inc “ART Inc”, founded in 2018 by Jonathon and Nikki Romain, is Peoria’s foremost arts education non-profit organization. ART Inc provides arts education opportunities to nearly 500 students and teaching artists each year. The staff, board,...

  • Administrative Support Specialist

    2 days ago

    Peoria, Illinois, United States Arizona Courtlines, Inc. Full time

    Job OverviewPosition Summary:We are seeking a reliable and enthusiastic individual with exceptional communication, organizational, and interpersonal abilities to become a part of our team.Key Responsibilities:Assisting the Estimator with tasks such as preparing, emailing, and following up on quotes.Managing and updating the installation...

  • Administrative/Bidding Assistant

    4 weeks ago

    Peoria, United States Arizona Courtlines, Inc. Full time

    Job DescriptionJob DescriptionAbout this Job:We are looking for a positive and dependable person with great communication, organizational and interpersonal skills to join our team!Job Duties include, but are not limited to:Assisting the Estimator (Preparing/E-Mailing/Following-Up on Quotes)Scheduling and Updating the Installation ScheduleWorking with General...

  • Administrative Coordinator

    4 days ago

    East Stroudsburg, Pennsylvania, United States Club Wyndham Resort Full time

    Job Summary:Club Wyndham Shawnee Village Resort is seeking an experienced Administrative Assistant II to support our Title Services Department. As a key member of our team, you will provide administrative support to our staff of over 100 employees, including 8 Managers and 4 Supervisors.Key Responsibilities:Reporting and Data Management: Generate reports,...

  • Project Engineer

    4 weeks ago

    Peoria, United States ARi Full time

    Job DescriptionDo you have the following skills, experience and drive to succeed in this role Find out below.ARi, headquartered in East Peoria, IL, USA, is a rapidly expanding global engineering enterprise. The essence of our "i" symbolizes our distinctiveness from competitors – an embodiment of innovation, intelligence, ingenuity, and insight. Boasting a...

  • Engineering Project Coordinator

    7 days ago

    Peoria, Illinois, United States ARI Full time

    Job OverviewARi, a leading global engineering firm, is based in East Peoria, IL, USA, and is experiencing rapid growth. Our brand identity, represented by the letter 'i', reflects our commitment to innovation, intelligence, ingenuity, and insight.With a diverse workforce of over 1,500 engineering professionals from various cultural backgrounds, we are...

  • Executive Administrative Coordinator

    7 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Your Contributions Shape the Future at Caterpillar Inc. At Caterpillar, we are a worldwide team dedicated not only to our tasks but also to one another. We are the creators, innovators, and future architects working towards building stronger, more sustainable communities. Here, we don’t just...

  • Executive Administrative Coordinator

    2 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Your Contributions Matter at Caterpillar Inc. At Caterpillar, we are a worldwide team dedicated not only to our work but also to each other. We are innovators, problem solvers, and builders of the future, committed to creating resilient and sustainable communities. We don't merely discuss...

  • Executive Administrative Coordinator

    2 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Shape the Future with Caterpillar Inc. At Caterpillar, we are a global community dedicated to not only our work but also to each other. We are innovators, problem solvers, and builders of a sustainable future. Our commitment to progress and innovation is evident in everything we do, creating...

  • Project Manager

    4 weeks ago

    Peoria, United States IMEC Illinois Manufacturing Excellence Center Full time

    Job DescriptionJob DescriptionSalary: MUST RESIDE IN ILLINOISPosition Description and ResponsibilitiesAs a critical support role reporting directly to the Vice President of Operations, the Project Manager provides support for project work delivered to IMEC’s clients. This role serves as the primary point of contact for projects to which they are...

  • Executive Administrative Coordinator

    7 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Your Contributions Shape the Future at Caterpillar Inc. At Caterpillar, we are a worldwide organization that values not only the tasks we undertake but also the relationships we build. We are innovators, problem solvers, and architects of a sustainable future, committed to enhancing the...

  • Executive Administrative Coordinator

    2 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Your Contributions Matter at Caterpillar Inc. At Caterpillar, we are a global community dedicated to not only the tasks we undertake but also to supporting one another. We are innovators, problem solvers, and builders of a sustainable future, committed to creating stronger communities. Here, we...

  • Executive Administrative Coordinator

    7 days ago

    Peoria, Illinois, United States Caterpillar Full time

    Career Area: Business Support Services Job Overview: Your Contributions Shape the Future at Caterpillar Inc. At Caterpillar, we are part of a global community that values not only the work we accomplish but also the relationships we build. We are innovators, problem solvers, and architects of a sustainable future, dedicated to enhancing the...

  • Administrative Support Specialist

    2 days ago

    Peoria, Illinois, United States Artists ReEnvisioning Tomorrow Inc Full time

    Job OverviewSalary: 38,500-40,000Position Summary:The Administrative Support Specialist is responsible for managing the operational functions of our dynamic nonprofit organization. The ideal candidate will possess a keen eye for detail, reliability, and exceptional organizational skills. This role demands a friendly demeanor coupled with diplomacy and tact,...

  • Administrative Support Specialist

    7 days ago

    Peoria, Illinois, United States Artists ReEnvisioning Tomorrow Inc Full time

    Job OverviewSalary: 38,500-40,000Position Summary:The Administrative Support Specialist plays a crucial role in managing the operational functions of our dynamic nonprofit organization. The ideal candidate should possess a keen eye for detail, reliability, and exceptional organizational skills. This role demands a friendly demeanor coupled with the ability...

  • Administrative Support Specialist

    7 days ago

    Peoria, Illinois, United States Artists ReEnvisioning Tomorrow Inc Full time

    Job OverviewSalary: $38,500 - $40,000Position Summary:The Administrative Support Specialist is responsible for managing the operational functions of our dynamic nonprofit organization. The ideal candidate should possess a keen eye for detail, reliability, and exceptional organizational skills. This role demands a friendly demeanor, along with the ability to...