Senior Grants Specialist/Program Specialist

1 month ago

San Francisco, United States Guardians of Honor LLC Full time
Job DescriptionJob DescriptionDescription:

GOH is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are looking for an energetic new team member experienced in Federal Grants Management to support our Office of Head Start client.


The successful candidate will have a clear track record of experience independently managing the daily operations of multiple concurrent grants management projects for federal clients and supervising teams. The successful candidate will have the opportunity to actively and independently manage teams of grant resources as well as concurrent task orders. You must be an excellent strategic communicator with experience serving as a project team lead and client-facing point-of-contact on federal contracts. You also must be able to contribute to our positive and pro-active culture while working in a highly collaborative, fast-paced, and high-tempo team environment.


Duties and Responsibilities:

  • Work with project manager to draft new project timelines and project kick-off agendas as well as maintain and update timelines and work plans
  • Check in with team members to assure that work products and deliverables are on schedule
  • Lead process documentation and quality control effort
  • Manage multiple concurrent projects and activities simultaneously
  • Assign and oversee task completion by grants resources and serve as part of team delivering and executing work
  • Assure quality and timeliness of deliverables
  • Serve as primary POC for federal clients, ensuring consistent and open communication that builds trust
  • Consistently communicate with a high degree of professionalism, diplomacy and tact.
  • Provide management and technical direction in the execution of a variety of grants management tasks such as but not limited to the following:
    • Prepare and track grants through review and funding process.
    • Ensure accurate and timely review of grant applications – including serving as panel monitor/facilitator or review assistant as appropriate
    • Liaise and correspond with federal and contractor grant and program staff to support timely review and award of grants as well as post-award and closeout functions
    • Prepare continuation Financial Assistance Awards (FAAs) and Notices of Award (NOA)
    • Review and analyze grantee performance progress and federal financial reports
    • Review, analyze, and process grantee waiver requests; applications for facility construction, purchase and major renovation; grant modifications; etc.
    • Monitor fiscal performance of grantees, including monitoring drawdowns and expenditures and reducing incidence of unobligated and unliquidated balances
    • Support review and resolution of audit reports and findings
    • Assist with monitoring activities – to include site visits, desk reviews, and ongoing technical assistance
    • Communicate with grantees and technical assistance providers as needed to support grantee programmatic and fiscal performance
    • Provide regulatory and policy guidance to Head Start and Early Head Start grantees
    • Document grantee data, information, forms, and communication in the Head Start Enterprise System and other data management systems.
    • Maintain electronic grant files and other official documentation in appropriate systems
    • Prepare grant closeouts
    • Conduct performance analysis and program assessments
    • Prepare written reports in varying formats applicable to different stakeholders and audiences.
Requirements:

Minimum Qualifications:

  • Bachelor’s degree required for consideration, Master’s degree preferred
  • Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred
  • Knowledge of Head Start Program and applicable grant systems a major distinguishing feature
  • PMP is a distinguishing feature
  • AT LEAST 5 years of solid grants management experience required for consideration
  • Must have good data analytics skills and the ability to present data in ways that are understandable and relevant to different stakeholders and audiences
  • Strong organizational skills and the ability to effectively manage multiple priorities.
  • Strong interpersonal skills, with the ability to build relationships and collaborate with a variety of stakeholders
  • Proven ability to effectively communicate in writing and when speaking,
  • Computer, Internet and general proficiency with Microsoft Outlook, Word, Excel and PowerPoint; demonstrated proficiency in utilizing a variety of web-based and off the shelf data management software packages.
  • Experience developing new project process documentation and templates as well as creating quality control procedures and checklists for deliverables and daily tasks
  • Exceptional communicator with ability to adjust communication style to individual personalities and needs of our customers
  • Must be adept in prioritizing multiple tasks in a fast-paced customer-centric environment

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