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Executive Assistant

4 months ago

Boston, United States Videray Technologies, Inc. Full time
Job DescriptionJob DescriptionAbout Videray Technologies:

Videray Technologies is a pioneering company specializing in handheld X-ray equipment designed for finding concealed weapons and contraband. We are committed to innovation and excellence in engineering, with a strong focus on global partnerships and customer satisfaction. As a rapidly growing company with a small, dynamic team, we are looking for a dedicated Executive Assistant to support our CEO, Paul Bradshaw, in achieving our ambitious goals.

Position Overview:

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be a strategic thinker with exceptional communication skills, capable of operating independently and managing a wide range of tasks with minimal supervision. In our small but growing team, everyone wears multiple hats, and this role will also support many HR-related tasks and provide assistance to other C-suite executives.

Requirements

Key Responsibilities:
  • Administrative Support: Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements. Ensure all engagements are well-prepared and timely.
  • Communication: Draft, review, and send communications on behalf of the CEO. Handle incoming correspondence and respond appropriately.
  • Project Management: Assist in the planning and execution of special projects. Track progress and ensure deadlines are met.
  • Document Management: Organize and maintain important documents, files, and records. Prepare reports, presentations, and other materials as needed.
  • Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
  • Confidentiality: Handle sensitive information with the utmost discretion and integrity.
  • Stakeholder Engagement: Liaise with internal and external stakeholders, including board members, investors, and global partners.
  • HR Support: Assist with HR-related tasks, including onboarding, employee records management, and benefits administration.
  • Executive Support: Provide additional support to other C-suite executives as needed, ensuring seamless coordination and communication within the executive team.

Qualifications:
  • Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in a fast-paced, high-growth environment.
  • Education: Bachelor’s degree or equivalent experience.
  • Skills:
    • Exceptional organizational and multitasking abilities.
    • Strong verbal and written communication skills.
    • Proficiency in Microsoft Office Suite and other productivity tools.
    • Ability to work independently and make sound decisions.
  • Personal Attributes:
    • High level of professionalism and reliability.
    • Trustworthy and capable of handling confidential information.
    • Excellent interpersonal skills with the ability to build strong working relationships.
    • Adaptable and comfortable wearing multiple hats in a small team environment.

Benefits

What We Offer:
  • Competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • The chance to be part of a company making a significant impact in the security technology industry.