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Operations Administrative Assistant

1 month ago

Columbia, United States Oliver Gospel Mission Inc Full time
Job DescriptionJob Description

Job Title: Operations Administrative Assistant

Team: Operations

Classification: Full-Time, Exempt

Reports To: Director of Operations

Direct Reports: None

Effective Date: July 2024

Position Summary

The Operations Administrative Assistant is responsible for providing administrative, clerical, and operational support to the Director of Operations. They need to have excellent organizational, communication and multi-tasking skills. They need to have the ability to work on their own or in a team environment. They can prioritize and manage several milestones and projects efficiently.

Position Qualifications

For Employment with Oliver Gospel

A born-again believer in Jesus Christ

Affirm without reservation Oliver Gospel’s Statement of Faith

Fully support Oliver Gospel’s Mission and Vision Statements

Ability and desire to work in harmony with other Oliver Gospel employees

Be on time and ready to work at the assigned work location on every scheduled day of work

Due to sensitivity for potential impact upon Oliver Gospel’s Program Participants, the use of tobacco and/or vaping products is not permitted during scheduled work hours or at any Oliver Gospel event

Valid South Carolina driver’s license

For the Operations Administrative Assistant

High School Diploma or equivalent experience in a related field

Must have 1+ years’ experience as an administrative assistant

Strong customer service, communication and interpersonal skills required.

Proficient in basic computer software such as MS Office, Outlook, and work order systems.

Must be able to multi-task, complete work orders in a timely manner, be driven, stay on task.

Must have a good knowledge of building maintenance.

Ability to work independently with little direction.

Ability to plan, organize and prioritize work.

Ability to meet schedules and timelines.

Ability to maintain inventory, records, and prepare reports.

Ability to understand and follow oral and written directions.

Ability to communicate effectively, both orally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to display a professional image and attitude.

Ability to remain calm in an emergency.

Perform additional duties as assigned.

Position Responsibilities

  1. Answer and direct phone calls
  2. Organize and schedule appointments for both facilities and Social Enterprises
  3. Write and distribute email, and forms
  4. Develop and maintain a filing system
  5. Update and maintain work orders
  6. Maintain contact and vendor/partnership lists
  7. Submit and reconcile expense reports for both facilities and operations
  8. Manage and organize volunteer groups and needs list
  9. All other duties as assigned

Core Competencies

  1. Proven experience as an Administrative Assistant, Office Admin Assistant
  2. Knowledge of office management systems and procedures
  3. Working knowledge of office equipment, like printers and fax machines
  4. Proficiency in MS Office (MS Excel and MS PowerPoint)
  5. Strong team player
  6. Excellent attention to detail
  7. Ability to balance organizational needs with cost-effective means
  8. Ability to perform work with an emphasis on quality and accuracy
  9. Ability to prioritize and solve problems using critical thinking skills
  10. Ability to use sound judgment in decision making
  11. Ability to perform all duties with integrity and excellence
  12. Model a servant attitude

Mental and Physical Demands

Ability to complete projects quickly and accurately

Ability to work in a changing, growth-oriented environment

Ability to concentrate and apply mental processes

Ability to work with disruptions, critical issues and emotional individuals

Ability to operate with a positive attitude

Ability to move seamlessly and quickly from one task to another

Ability to participate in travel experiences

Ability to remain in a stationary position for long periods of time