Alumni Relations/Community Outreach

4 months ago

Fort Worth, United States Catholic Diocese Of Fort Worth Full time
Job DescriptionJob Description

Job summary: The Alumni Relations Coordinator/Community Outreach is a full-time, salaried position responsible for developing, managing and implementing a strategic plan for advancing Alumni-Constituency Relationships, Recognition and Resources at Nolan Catholic High School. The Alumni Relations Coordinator/Community Outreach position fulfills the mission of the Catholic school by planning and implementing alumni-constituency programs. The Alumni Relations Coordinator/Community Outreach position has decision making responsibilities within essential job functions, in keeping with school policies. The Alumni Relations Coordinator/Community Outreach position is evaluated by and reports to the Director of Development.

Essential job functions:

  • Supports and upholds the philosophy of Catholic education and the mission of the school
  • Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
  • Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
  • Abides by the Confidentiality Policy set forth in the Diocese Employee Handbook
  • Sets target alumni-constituency advancement goals with Head of School and Director of Development
  • Creates an annual plan for coordinating alumni-constituency activities, events, promotions and processes to fulfill goals
  • Tracking all contact with alumni and prospective donors and related development activities in the Raiser’s Edge database on a weekly basis
  • Work with the Gift Processor to ensure accurate and timely acknowledgment of contributions and production of event follow-up letters, interest letters, thank you notes and special case donor letters.
  • Attend weekly meetings with the development team
  • Must be well-versed in the objectives delineated by the four drivers and knows how to communicate those well to the community (stakeholders, faculty, students, staff, alumni, etc.)
  • Assists Director of Admissions and Enrollment in engaging with, as well as building and maintaining relationships with, the diocesan schools and the wider community
  • Manages Alumni-Constituency budget
  • Helps to advance NCHS relationships, recognition and resources with the following specific audiences through the creation of regular and communication and coordination of special events:

Alumni

  • Alumni E-News, website, social media
  • Alumni Hall of Fame
  • College Alum Packages
  • Homecoming
  • Class Reunions
  • MEB Tourney
  • Alumni Sporting Events (Soccer, Volleyball)
  • Alumni Fine Arts Events (Theater Night, Art Show)
  • Silver Vikings/Golden Vikings Recognitions
  • Alumni Event Correspondence (sympathy, congrats)
  • Alumni Appeal – Annual Fund

Senior Students/Senior Parents

  • Assists with Project Graduation Planning, Coordination, Fundraising
  • Assists with Senior Show
  • Assists with Senior Picnic
  • Assists with Senior Gifts
  • Assists with Senior Video

Donors

  • Funding Team Activities (Alumni Donor cultivation)
  • Viking Torch Society (Planned Giving) Prospects
  • Fiduciary Team

Community Outreach

  • Diocesan Schools
  • Teachers (particularly 5th, 6th, 7th, and 8th grade)
  • Priests/Deacons
  • Parishes/CCD programs
  • Non-diocesan schools

Important job functions:

  • Collaborates with others to enhance the work environment
  • Conferences with others upon request and responds to messages in a timely manner
  • Prepares reports as needed
  • Attends Advisory Council Meetings as requested
  • Attends and participates in Diocesan Development Meetings

Minimum qualifications:

Education:

  • Bachelor’s Degree

Experience:

  • Preferred, but none required

Knowledge, abilities, and skills:

  • Knowledge of the basic teachings of the Catholic Church
  • Able to serve as a professional ambassador and representative of the school
  • Able to communicate effectively in written and verbal form
  • Able to work well with others in the school community
  • Skill in handling multiple tasks simultaneously
  • Skill in organizing and relating information in an understandable format
  • Sill in job appropriate software and technology
  • Skill in critical thinking and planning

Working Conditions:

  • Required to work some nights and weekends
  • Required to manage high to moderate levels of stress
  • Required to work a full school day
  • Requested to work in standard school and office conditions

Mental/Physical Demands:

  • Required to lift or carry moderately heavy items to a maximum of 35 lbs
  • Required to maintain composure and avoid inappropriate displays of emotion
  • Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis
  • Required to perform repetitive physical tasks such as computer keyboarding, writing, reading
  • Required to work in a variety of locations including those with noise, activity, and inclement weather

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