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Executive Administrative Assistant I

2 months ago

Hollywood, Florida, United States State of Florida Full time

Position Overview:

The State of Florida is seeking a dedicated Administrative Assistant I to join our team. This role involves providing essential administrative support within a workforce career center, assisting management and colleagues with various administrative tasks.

Key Responsibilities:

  • Assist in the management of daily operations by preparing reports and supporting decision-making processes.
  • Draft and manage correspondence, ensuring timely responses and effective communication.
  • Utilize various software applications to create reports and documentation.
  • Screen and direct incoming communications to appropriate personnel.
  • Maintain office organization by managing files and coordinating service agreements for office equipment.
  • Support travel arrangements and ensure compliance with established procedures.
  • Review and process staff time sheets for accuracy.
  • Act as the designated Purchasing Card Approver for agency purchases.
  • Perform special assignments as directed by management.

Essential Skills and Qualifications:

  • Strong communication skills, both verbal and written, with the ability to engage effectively in individual and group settings.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to understand and apply relevant regulations and policies.
  • Capability to work collaboratively within a team and establish effective working relationships.
  • Excellent problem-solving skills and the ability to work independently.
  • Competence in preparing detailed reports and analyzing data.

Preferred Qualifications:

  • A degree in Business, Human Services, Education, or a related field.
  • Experience in administrative roles with a focus on customer service.
  • Familiarity with databases and research methodologies.

Work Environment:

This position is based in a dynamic work environment that emphasizes collaboration and innovation. The State of Florida values its employees and offers a range of benefits designed to support professional growth and work-life balance.