Administrative Assistant

1 month ago

Philadelphia, United States Universal Companies Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Supervisor Job Title: Principal

Employment Status: Full-time; 10-Month

FLSA Status: Salary


The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve.


Essential Functions

The Administrative Assistant is responsible for organizing, coordinating, scheduling, and performing office functions. The Administrative Assistant will serve as assistant to the principal and coordinate communications between administrators, site personnel, parents, students, and the general public.

Duties/ Responsibilities:

  • Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations.
  • Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines.
  • Serve as secretary and provide administrative assistance to the principal.
  • Schedule and arrange appointments, meetings, and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required.
  • Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents, and the public.
  • Perform public relations and communications services for the principal.
  • Provide information over the phone or in personal contacts with parents, students, or school personnel as appropriate.
  • Route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
  • Perform other duties as assigned.

Requirement/Qualifications

  • High School Diploma; bachelor’s degree preferred.
  • Two years of clerical or secretarial experience (preferably in a school setting)

Ability to:

  • Ability to effectively communicate.
  • Ability to multi-task and prioritize responsibilities.
  • Perform office, secretarial and clerical work to assist the principal with a variety of administrative tasks.
  • Learn, interpret, apply and explain school policies, rules and objectives.
  • Understand and perform duties within scope of authority.
  • Establish and implement revised office procedures as needed and according to established guidelines.
  • Understand and interpret rules and written direction and apply to specific situations.
  • Compose correspondence independently.
  • Perform duties effectively with many demands on time and constant interruptions.
  • Type at an acceptable rate of speed.
  • Establish and maintain effective working relationships with others.
  • Operate a variety of office machines including computer equipment.
  • Meet schedules and timelines.
  • Plan and organize work.
  • Maintain records and prepare reports.
  • Work confidentially with discretion.
  • Add, subtract, multiply and divide quickly and accurately.
  • Work independently with little direction.

Physical Demands

While performing the duties of this job, school staff may be required to:

  • Speak, stand, talk, walk, see, hear and, sometimes, to sit.
  • Occasionally required to stoop, kneel, crouch, or crawl.
  • Occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print.
  • Frequently bend, reach above the head, as well as forward, and use fine motor skills.

The Universal Family of Charter Schools adheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability, or sexual orientation.

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