Administrative Assistant

4 weeks ago

Philadelphia, United States Archdiocese of Philadelphia Full time
Job DescriptionJob Description

Position Title: Administrative Assistant

Location: St. Basil the Great

2330 Kimberton Road

Phoenixville, PA 19460

Position Type: Full-Time

Reports To: Pastor/Parochial Administrator

Job Summary:

The Administrative Assistant is responsible for the efficient and productive functioning and operation of business conducted in the parish office. This position requires a person with proven organizational skills and high-level interpersonal skills to interface with parishioners either in-person or through telephone/email correspondence.

Administrative Assistant Job Responsibilities:

  • •Provides administrative support to ensure efficient office operations.
  • •Maintains physical and digital filing systems.
  • •Manages and updates the parishioner database.
  • •Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • •Responds to emails and other digital queries and correspondence.
  • •Manages calendars for the parish.
  • •Drafts and edits letters, reports, and other documents.
  • •Drafts the Sunday bulletin and manages updates for the website.
  • •Inputs and updates information in databases and spreadsheets.
  • •Prepares meeting agendas and takes meeting minutes.
  • •Coordinates logistics for meetings, including room setup and catering.
  • •Uses word processing and presentation software to create and edit documents.
  • •Operates and maintains office equipment, including printers, copiers, and fax machines.
  • •Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
  • •Researches as requested and compiles and summarizes information for reports or presentations.
  • •Works closely with other administrative staff and supports other colleagues as needed.
  • •Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • •Ensures that deadlines are met and adapts to changing priorities.
  • •Presents a positive and professional image for the organization.
  • •Digital literacy and research skills, including the ability to analyze the reliability of information
  • •Familiarity with standard office platforms, such as Microsoft Office
  • •Data management and entry skills, including the ability to maintain and improve filing systems
  • •Accurate record keeping
  • •Written communication skills
  • •Time management, multitasking, and flexibility
  • •Organizational skills
  • •Accuracy and attention to detail
  • •Supply management and inventory control
  • •Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
  • •Ability to work well under pressure and navigate multiple deadlines
  • •Proactive approach to problem-solving and process improvement
  • •Ability to work well independently and in collaboration with others
  • •Event planning and coordination
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Retirement plan options

How to Apply:

Interested candidates should submit their resume and a cover letter to contact@sbgparish.org.

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