Administrative Assistant

3 weeks ago


Philadelphia, United States Citizens Full time

Citizens Securities, Inc. is honored to be a high-quality provider in the investment industry. As an Administrative Assistant, you will be responsible for providing general administrative and clerical support for Citizens Wealth Management Divisional and Regional Sales Managers. Responsibilities may include, but are not limited to: coordination of meetings, ordering of supplies and equipment, tracking of time off, and new colleague onboarding support. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing clerical duties. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously.

Primary responsibilities include

Supply Ordering: business signage, office supplies, stationary, technology, etc.  Calendar Management: scheduling and coordinating meetings  Presentation Support / development: creating decks for presentations, including presentations to leadership Onboarding Support: collaborating with onboarding coordinator and management to ensure a smooth onboarding experience for new colleagues Tech Support: requesting system and platform access Expense Reports: assist Divisional Sales Managers (DSMs) and Regional Sales Managers (RSMs) with collecting receipts and submitting expense reports  Travel Support: book travel for DSMs and RSMs as needed Event Coordination: assist in supporting regional and divisional meetings Paid Time Off Tracking: record time off requests for Financial Advisors

Qualifications

1-5 years of administrative experience in financial services preferred Strong Microsoft Office skills required Excellent written and verbal communication skills required Familiarity with collecting and interpreting data in order to create presentations Strong attention to detail skills required Ability to work both independently and as part of a team Organizational and time management skills required Experience completing expense reports and booking travel preferred

Education, Certifications and/or Other Professional Credentials

High school diploma or GED required

Hours & Work Schedule

Hours per Week: 40 Work Schedule: M-F

  • Philadelphia, United States City of Philadelphia Pennsylvania Full time

    Quality Customer Service is the principle for defining how the City of Philadelphia should serve its customers. To support this principle, the Administrative Assistant performs a variety of administrative duties for the 311 Contact Center. This posit Administrative Assistant, Administrative, Customer Service, Assistant, Social Media, Skills


  • Philadelphia, United States Corizon Health Full time

    Below is a list of your responsibilities as an Administrative Assistant with Yes. Care at our location at the Detention Center, 8201 State Road:Process correspondence in a timely and systematic manner. Compile and prepare reports and documents accura Administrative Assistant, Administrative, Healthcare, Assistant, Operations


  • Philadelphia, United States Farson Enterprises LLC Full time

    Job DescriptionJob DescriptionAdministrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive...


  • Philadelphia, United States Philadelphia College of Osteopathic Medicine Full time

    Administrative Assistant We are currently seeking to fill our Administrative Assistant position at the Philadelphia campus with a highly qualified and passionate individual. Job Title: Administrative Assistant Department: Institutional Advancement Primary Location: Philadelphia FLSA: Exempt, Full-time Position Summary: The Administrative Assistant provides...


  • Philadelphia, United States CRM Residential Full time

    Job Type Full-time Description ADMINISTRATIVE ASSISTANTJOB DESCRIPTIONReports to: Community Manager FLSA Status: Non-Exempt. Position is eligible for overtime. The Administrative Assistant will receive general supervision, direction and guidance from the Community Manager. The Administrative Assistant will assist management and all visitors to the company...


  • Philadelphia, United States Defender Association of Philadelphia Full time

    Job DescriptionJob DescriptionADMINISTRATIVE ASSISTANT DUAL ROLE(One Position) The Federal Community Defender Office for the Eastern District of Pennsylvania has an opening for an Administrative Assistant in its Capital Habeas Unit. The person appointed to fill this position will assist the Financial Officer with all aspects of financial administration...


  • Philadelphia, United States Story Lane Box Full time

    Job DescriptionJob DescriptionAbout us:At Story Lane Box, we’re not just a copywriting firm—we’re a vibrant community of wordsmiths, dreamers, and storytellers on a mission to bring your brand’s narrative to life in the most energetic and captivating way possible.Job Title: Administrative AssistantLocation: Philadelphia, PADepartment:...


  • Philadelphia, United States Setup Winks Full time

    Job DescriptionJob DescriptionDescriptionPosition: Administrative AssistantLocation: Philadelphia, PAEmployment Type: Full-timeDepartment: Setup Winks Position Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure efficient...


  • Philadelphia, United States Inkspirenize Full time $17 - $26

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PADepartment: OfficeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role will...


  • Philadelphia, United States Defender Association of Philadelphia Full time

    Job DescriptionJob DescriptionAdministrative AssistantLooking to make a difference! Become a Defender! The Defender Association of Philadelphia seeks an Administrative Assistant to join our Special Litigation Division (SLD). SLD provides representation in domestic violence and sex cases at the Municipal Court, Felony Waivers, and Majors levels. The...


  • Philadelphia, United States Designblendz Full time

    Job DescriptionJob DescriptionSalary: DOEAbout Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.Job Summary:...


  • Philadelphia, United States Universal Companies Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantSupervisor Job Title: PrincipalEmployment Status: Full-time; 10-MonthFLSA Status: SalaryThe management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high...


  • Philadelphia, Pennsylvania, United States RadMD Full time

    Job SummaryThe Project Assistant will provide administrative support to the RadMD Imaging Program/Project Managers, ensuring the successful delivery of projects according to contract and timelines.Key ResponsibilitiesAdministrative Support: Provide day-to-day administrative assistance to Project Managers, including participation in client-facing meetings,...


  • Philadelphia, United States Curate Corp Voice Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PACompany: Curate Corp VoicePosition Type: Full-TimeJob Overview:We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support to ensure efficient...


  • Philadelphia, United States Archdiocese of Philadelphia Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantJob Status: Permanent/Full TimeContact: Sister Joseph Marie Carter, IHM, PrincipalE-Mail: sjmcarter@saintmatthewschool.comJob Description:St. Matthew School is searching for a full time Administrative Assistant. The duties of the Administrative Assistant will include, but not be limited to...


  • Philadelphia, United States WES Health System Full time

    Job DescriptionJob DescriptionThe Philadelphia Model: Addressing serious mental illness (SMI) in long-term care (LTC) will provide highly structured therapeutic residential behavioral healthcare and treatment for frail adults who are eligible for skilled nursing level of care who also have serious mental illness and who have reached maximum benefit from the...


  • Philadelphia, United States WES Health System Full time

    Job DescriptionJob DescriptionThe Philadelphia Model: Addressing serious mental illness (SMI) in long-term care (LTC) will provide highly structured therapeutic residential behavioral healthcare and treatment for frail adults who are eligible for skilled nursing level of care who also have serious mental illness and who have reached maximum benefit from the...


  • Philadelphia, United States Community Behavioral Health. Full time

    Job DescriptionJob DescriptionPosition Overview:The Administrative Assistant is responsible for providing comprehensive administrative support to the associated manager and/or department. The Administrative Assistant will interact with all levels of staff, clients and vendors.Essential Functions: Maintain calendar appointments and schedules. Coordinate...


  • Philadelphia, United States Care Lync Full time

    Job DescriptionJob DescriptionCare Lync is seeking an Administrative Assistant to assist with general office work and support of its executive and overall business operations. The Administrative Assistant provides general office support to the executive team with a variety of clerical activities and related tasks.ESSENTIAL DUTIESMiscellaneous tasks required...


  • Philadelphia, Pennsylvania, United States National Park Service Full time

    Serves as the confidential administrative support assistant to the Chief and Deputy Chief of Interpretation at Independence National Historical Park. Proactively tracks budget, HR functions, payroll, travel, numerous inventories, purchasing, etc. for a large work group. Develops new and innovative systems to increase efficiencies in office. Acts as a liaison...