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Administrative Assistant

1 month ago

Philadelphia, United States Inkspirenize Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Location: Philadelphia, PA

Department: Office

Job Summary: We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support, ensuring the efficient operation of the office. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

  • Perform general clerical duties including photocopying, faxing, mailing, and filing.
  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Answer and direct phone calls, take messages, and handle inquiries.
  • Greet and assist visitors, ensuring a positive experience.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Handle sensitive information in a confidential manner.
  • Support the team with various projects and tasks as needed.

Qualifications:

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask and prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.