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Executive Assistant

3 months ago

Boston, United States Advanced Door Full time
Job DescriptionJob Description

This is a remote position.

Advanced Door is owned and operated by Bryce Clark and Kyle Gomm. They understand the importance of quality in both the service and products they sell.

We strive to provide exceptional garage door service and build lasting relationships with our customers. We understand that your garage door is an important part of your home, and a malfunctioning door can cause major slowdowns to your daily routine. That’s why we prioritize responsiveness, knowledge, and exceptional customer service in every job.

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

RequirementsExecutive Assistant Requirements:
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.


Benefits * Medical, dental, and vision options: Available on the 1st day of the month following your start date
* Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year
* Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
* Floating Holidays: Up to 2 floating holidays per year
* Competitive compensation: Including annual performance evaluations
* 401k retirement plan: Including an employer match
* Company paid: Life insurance, short-term disability, & long-term disability and more