Administrative Specialist III

4 weeks ago

Airport City, United States Red Carrot Full time
Job DescriptionJob DescriptionTITLE OF POSITION: Administrative Specialist III
LOCATION: Joint Base San Antonio (Randolph AFB, Texas)
CLEANRENCE REQUIRED: Background check (Tier I Investigation)

DESCRIPTION OF ROLE: Red Carrot is seeking an Administrative Specialist III to join a team supporting the Airman and Family Care Directorate. The individual filling this role will be an organized, detail-oriented, and personable teammate. The role will provide technical and administrative expertise, supporting data management, documentation, and program coordination across various divisions within the Airman and Family Care Directorate.

KEY RESPONSIBILITIES: 
Administrative Support:
  • Provide comprehensive administrative support to division chiefs and other senior staff, including managing calendars, scheduling meetings, and coordinating logistics for events.
  • Assist in the preparation and distribution of official correspondence, reports, and other documents.
  • Maintain accurate records of all administrative actions, ensuring compliance with organizational policies and procedures.
Travel Coordination:
  • Support staff with official travel arrangements, including booking flights, lodging, and transportation, and processing travel orders and vouchers through the Defense Travel System (DTS).
  • Ensure all travel arrangements comply with government policies and are cost-effective.
  • Track and report on travel expenditures, ensuring they stay within budget.
Data Management:
  • Monitor and manage data inputs and outputs within systems like the AF Family Integrated Statistical Tracking (AFFIRST), ensuring data accuracy and integrity.
  • Maintain and update organizational charts, distribution lists, and other essential records as required by division chiefs.
  • Assist in the organization and inventory of office supplies and promotional items, ensuring timely reordering and availability for events and conferences.
Technical Support:
  • Provide technical expertise in the operation and maintenance of workflow business systems used by the Directorate.
  • Conduct assessments and analyze data to support decision-making processes within the Military & Family Readiness, Casualty Matters, and Integrated Resilience divisions.
  • Ensure that all technical systems are functioning optimally and that data entry is accurate and up-to-date.
Documentation:
  • Accurately document the outcomes of meetings, conferences, and roundtables, ensuring that all relevant information is captured.
  • Maintain and manage internal and external calendars, including the scheduling of standard courses, round tables, and other key events.
  • Support the preparation of reports, presentations, and other documentation required by division chiefs and program managers.
Certification Program Support:
  • Provide logistical and administrative support for the M&FRC Certification program, including scheduling, formatting presentations, and coordinating on-site visits.
  • Assist in maintaining compliance with DoDI and DAFI standards, ensuring that certification timelines are met.
  • Troubleshoot any issues with the certification process and collaborate with program managers to ensure smooth operations.


QUALIFICATIONS: 
  • Associate Degree in Business Administration, Office Management, or a related field is preferred.
  • Minimum of 3 years of administrative experience, preferably in a government or military environment, familiar with commonly accepted professional guidelines and formats
  • Experience in developing and executing administrative duties through a variety of platforms.
  • Familiarity with government travel systems and data management tools is a plus.
  • Valid State Driver’s License

Benefits at Red Carrot:    

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.     

  • Training and Development – Tuition reimbursement and professional trainings for eligible employees.
  • Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.     
  • 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.     
  • Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.          
  • Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.   

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients’ complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

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