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Administrative Support Specialist II

2 months ago

Airport City, United States Red Carrot Full time
Job Overview

POSITION TITLE: Administrative Associate II

LOCATION: Remote

CLEARANCE REQUIRED: Background check (Tier I Investigation)


ROLE SUMMARY: Red Carrot is in search of an Administrative Associate II to provide vital support to the Airman and Family Care Directorate. The ideal candidate will possess strong organizational skills, attention to detail, and a friendly demeanor. This position entails delivering crucial administrative assistance, managing schedules, coordinating logistics, and maintaining data across various divisions.


PRIMARY RESPONSIBILITIES:
Administrative Duties:
  • Deliver comprehensive administrative assistance to division leaders and senior personnel, including calendar management, meeting scheduling, and event logistics coordination.
  • Support the preparation and dissemination of official documents, reports, and correspondence.
  • Ensure meticulous record-keeping of all administrative activities, adhering to organizational policies and procedures.
Travel Management:
  • Assist staff with travel arrangements, including flight bookings, accommodations, and transportation, while processing travel orders and reimbursements through the Defense Travel System (DTS).
  • Guarantee compliance with government travel policies and ensure cost-effectiveness in all arrangements.
  • Monitor and report on travel expenditures, ensuring adherence to budget constraints.
Data Oversight:
  • Oversee data inputs and outputs within systems such as the AF Family Integrated Statistical Tracking (AFFIRST), ensuring accuracy and integrity.
  • Update and maintain organizational charts, distribution lists, and other essential records as required.
  • Assist in managing office supplies and promotional items, ensuring timely reordering and availability for events.

REQUIREMENTS:
  • High school diploma is mandatory; an associate degree in Business Administration, Office Management, or a related field is preferred.
  • 2-3 years of administrative experience, ideally in a government or military setting, with familiarity in professional guidelines and formats.
  • Experience in executing administrative tasks across various platforms.
  • Knowledge of government travel systems and data management tools is advantageous.
  • Valid State Driver's License is required.

Benefits at Red Carrot:

  • Training and Development – Tuition reimbursement and professional training opportunities for eligible employees.
  • Healthcare – Comprehensive medical, dental, vision, life insurance, and long-term disability coverage.
  • 401(k) Plan – Retirement and Roth plans with company matching and no vesting period.
  • Profit Sharing – Discretionary profit-sharing for eligible employees after one year of service.
  • Paid Time Off – Flexible work hours, paid time off, and 11 federal holidays.

About Us:

Red Carrot is a rapidly growing, award-winning woman-owned small business in the federal government sector. Our team is driven by passion, supported by intelligence, and grounded in expertise. Since our inception, we have utilized industrial engineering principles and data analytics to create efficient solutions for complex client needs. As we expand, we remain committed to research-driven, data-informed, and audience-focused strategies while broadening our range of expert capabilities.

EO Commitment:

We are dedicated to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, or any other protected status in accordance with applicable laws.

This policy encompasses all aspects of our employment practices, including recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other employment terms.

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