Operations Coordinator

4 weeks ago

Baltimore, United States Axle Full time
Job DescriptionJob Description

(ID: 2024-6635)


Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).


Axle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Drug Abuse (NIDA) located in Baltimore, MD.


Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

This position will be responsible for coordinating clinical data within the lab, assisting with the writing and preparation of scientific manuscripts and PowerPoint presentations.


Deliverables:

  • Meet with lab members to present updates - Weekly
  • Assist with the preparation of data presentations - Ad-Hoc
  • Assist with the preparation of manuscripts for publication - Ad-Hoc

Work Details:

  • Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures. 1

  • Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc. 2

  • Set up and format spreadsheets to analyze information. 3

  • Provides support for various procurement and administrative tasks.
  • Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
  • Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/ termination, etc.
  • Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
  • Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.
  • Acts as point of contact with management and administrative, budget and property management staff.
  • Develop, maintain and utilize various administrative databases.
  • Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.
  • Provides guidance to staff on Federal guidelines and procedures.
  • Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.
  • Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
  • Assemble and summarize data, background information and other materials from source materials or automated systems. Prepares inventory and purchase requests and assists with property management.
  • Manage office records and spreadsheets including office procurements, reimbursements, and property.
  • Coordinates with management on special projects.
  • Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
  • Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.
  • Researchers and proposes new administrative procedures.
  • Gather and analyze information about processes and programs.


1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked



Minimum Education

Bachelor


Additional Qualifications:

Certifications & Licenses:

  • Operations Coordination Experience

Field of Study:

  • Neuroscience
  • Pharmacology
  • Physiology
  • Miscellaneous Biology

Software:

  • VPN
  • MS Office

Skills:

  • Project Management, Website Content Management
  • Meeting Minutes/Summary Reports
  • Data Coordination
  • Meeting Coordination
  • Calendaring


Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.


The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.


Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

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