Current jobs related to Executive Administrative Assistant - Jessup - Baltimore Aircoil Company

  • Administrative Assistant

    3 months ago

    Jessup, United States A Brighter Day Behavioral Health Center Full time

    Job DescriptionJob DescriptionSalary: $20/hourA Brighter Day Behavioral Health Center is an Outpatient Substance Use Disorder (SUD) Program offering drug & alcohol education as well as individual, group, and intensive outpatient treatment to individuals who are recommended to receive these services in efforts of promoting sustained recovery. A Brighter Day...

  • Administrative Assistant

    3 weeks ago

    Jessup, United States Centurion Group LLC Full time

    Centurion is proud to be the provider of medical and mental health services to the Maryland Department of Public Safety and Correctional Services. We are currently seeking a full time Administrative Assistant to join our team at Jessup Correctional I Administrative Assistant, Administrative, Assistant, Microsoft, Healthcare

  • Administrative Assistant

    3 months ago

    Jessup, United States Equix, Inc. Full time

    Job DescriptionJob DescriptionEquix Integrity provides services to the Water/Wastewater collection systems industry, to both the public and private sectors. Our team of professionals have decades of experience in the Clean & TV, Inspection, Rehabilitation and Cross Bore markets. We have a current opening for an Administrative Assistant.Responsibilities:...

  • Administrative Coordinator

    3 weeks ago

    Jessup, United States Ultimate Staffing Full time

    Position Overview:Are you an organized and meticulous professional looking for an Administrative Coordinator position? We have a rewarding opportunity for you. In this role, you will be essential in facilitating the seamless daily operations of our office. Key Responsibilities:You will be tasked with a variety of administrative duties, providing support...

  • Operations Executive

    3 weeks ago

    Jessup, United States Jobot Full time

    Exciting opportunity to enhance specialized skills in the assembly of advanced hygrodynamic systemsAbout Us:At Jobot, we prioritize our organizational culture, empowering our team to deliver high-performance hygrodynamic products and solutions.Why Consider This Role?We are in search of a seasoned leader to optimize our operational efficiencies and drive...

  • Bilingual Administrative Coordinator

    2 weeks ago

    Jessup, Pennsylvania, United States OneSource Staffing Solutions Full time

    Position OverviewWe are looking for a skilled administrative professional to fulfill a vital role at our corporate headquarters. This position emphasizes our core values while managing front desk responsibilities and a variety of essential administrative tasks.Key ResponsibilitiesProvide exceptional front reception services, ensuring a welcoming environment...

  • Administrative Support Specialist

    2 days ago

    Jessup, United States Centurion Group LLC Full time

    Administrative Assistant OpportunityCenturion Group LLC is proud to provide medical and mental health services to the Maryland Department of Public Safety and Correctional Services. We are seeking a full-time Administrative Assistant to support our team at Jessup Correctional Institution.Key Responsibilities:Provide administrative support to the teamManage...

  • Bilingual Administrative Coordinator

    3 weeks ago

    Jessup, Pennsylvania, United States OneSource Staffing Solutions Full time

    Position OverviewWe are looking for a skilled administrative professional to take on a pivotal role at our corporate headquarters. This position is essential in embodying our core values while managing front desk responsibilities and a variety of critical administrative tasks.Key ResponsibilitiesProvide exceptional front reception services, ensuring a...

  • Sales and Marketing Executive

    3 weeks ago

    Jessup, United States RPG Squarefoot Solutions Full time

    Position OverviewThe Sales and Marketing Executive plays a pivotal role in steering revenue growth and expanding market presence through effective leadership and strategic initiatives.Role Summary: The Sales and Marketing Executive is tasked with driving revenue acceleration and enhancing market reach. This influential position demands a history of...

  • Sales and Marketing Executive

    3 weeks ago

    Jessup, United States RPG Squarefoot Solutions Full time

    Position OverviewThe Sales and Marketing Operations Director plays a pivotal role in steering revenue growth and enhancing market presence through strategic vision and execution.Role Summary: This influential position demands a strategic leader with a proven history of fostering and guiding high-performing teams to meet ambitious sales and market share...

  • Bilingual Administrative Coordinator

    2 weeks ago

    Jessup, Pennsylvania, United States OneSource Staffing Solutions Full time

    Position OverviewWe are looking for a skilled Administrative Professional to take on a pivotal role at our corporate headquarters. This position is essential in representing our organizational values while managing front desk operations and a variety of crucial administrative tasks.Key ResponsibilitiesProvide exceptional front reception services, ensuring a...

  • Manufacturing Administrative Coordinator

    2 weeks ago

    Jessup, United States Jobot Full time

    Administrative Support Specialist for a manufacturing organization. We are looking for a dependable individual to become part of our dedicated team and have the chance to assume greater responsibilities over time.This Jobot Consulting Job is hosted by: Jim CullenSalary: $25 - $25 per hourAbout Us:We prioritize our organizational culture, empowering our...

  • Manufacturing Administrative Coordinator

    3 weeks ago

    Jessup, United States Jobot Full time

    Administrative Support Role in a Manufacturing EnvironmentWe are looking for a dependable individual to take on the role of Administrative Support within a manufacturing organization. This position offers the chance to grow and take on additional responsibilities as you become more familiar with our operations.Compensation: $25 - $25 per hourAbout Us:Our...

  • Manufacturing Administrative Coordinator

    2 weeks ago

    Jessup, United States Jobot Full time

    Administrative Support Professional for a manufacturing organization. We are looking for a dependable individual to contribute to our specialized team and take on additional responsibilities as needed.This Jobot Consulting Job is hosted by: Jim CullenSalary: $25 - $25 per hourAbout Us:We prioritize our company culture, empowering our staff to deliver...

  • Manufacturing Administrative Coordinator

    2 weeks ago

    Jessup, United States Jobot Full time

    Administrative Support Professional in a manufacturing setting. We are looking for a dependable individual to become a vital part of our specialized team, with opportunities for growth and expanded responsibilities.This Jobot Consulting Job is hosted by: Jim CullenSalary: $25 - $25 per hourAbout Us:We prioritize our organizational culture, empowering our...

  • Manufacturing Administrative Coordinator

    3 weeks ago

    Jessup, United States Jobot Full time

    Administrative Support Specialist in a manufacturing environment. We are looking for a dependable individual to contribute to our specialized team and have the chance to grow in responsibilities over time.This Jobot Consulting Job is hosted by: Jim CullenSalary: $25 - $25 per hourAbout Us:We prioritize our company culture, empowering our employees to deliver...

  • Human Resources Administrator

    4 days ago

    Jessup, United States Chewy Full time

    Our Opportunity: Chewy is currently seeking a Human Resources Administrator at our Jessup, PA Fulfillment Center! We are looking for someone to provide administrative support to human resources function as needed (e.g. correspondence generation, record keeping, file maintenance, HRIS entry). Acts as the first point-of-contact for employees regarding Human...

  • Sales & Catering Coordinator

    3 days ago

    Jessup, United States Remington Full time

    Job SummaryThe Sales & Catering Administrator at Remington plays a vital role in supporting the sales team by efficiently executing and coordinating all sales catering functions. This includes providing assistance in the sales process by qualifying and booking inquiries when appropriate.Key ResponsibilitiesAssist the sales team in executing and coordinating...

  • Bi-lingual Receptionist/Admin Assistant

    1 month ago

    Jessup, United States OneSource Staffing Solutions Full time

    We are seeking an experienced administrative professional to join the team at the corporate headquarters in Jessup, PA. This position has an integral role of showcasing our values while performing front reception and a variation of essential administ Admin Assistant, Receptionist, Assistant, Staffing

  • Healthcare Records Administrator

    3 weeks ago

    Jessup, United States Centurion Group LLC Full time

    Company Overview:Centurion Group LLC is a leading provider of integrated healthcare solutions, dedicated to delivering exceptional services within correctional facilities.Position Summary:We are seeking a Full-time Medical Records Clerk to manage and maintain accurate health records for our facility. This role is essential in ensuring the integrity and...

Executive Administrative Assistant

4 months ago

Jessup, United States Baltimore Aircoil Company Full time
Job DescriptionJob Description

POSITION PURPOSE

At BAC, our vision is to Reinvent Cooling to Sustain the World. As we endeavor to achieve this vision, we’re currently seeking an Executive Assistant to be a supportive talent whose mission is to help empower our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to executives. Given the dynamic nature of the executive landscape, we rely on Executive Assistants to be flexible and consistent while maintaining the confidentiality of high-level data and operations.

The Executive Assistant will be responsible for providing high-level administrative support by preparing reports and presentations, supporting internal communications, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The role may also train and supervise additional clerical and administrative staff.

PRINCIPAL ACCOUNTABILITIES

  • Support the President via proactive calendar management, meeting planning, expense report submission, and travel logistics.
  • Prepare presentations including PowerPoint presentations or speeches as required strategic plans, operating plans, other board presentations.
  • Prepare/organize All Employee Meetings including hosting Teams live event and monitoring questions, coordinating with other presenters, etc.
  • Serve as the primary point of contact to Amsted corporate, primarily the EA of the CEO of the company
  • Manage/Execute Executive level Communication Plan (postings LinkedIn, Sharepoint, other)
  • Manage and maintain GLT international travel logistics.
  • Lead/coordinate record retention for executives, including maintenance of permanent historical documentation.
  • Support the President at one or more industry events (typically IIAR) including fundraising activities
  • Prepare responses to correspondence containing routine inquiries.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports for President.
  • Complete forms on behalf of President in accordance with company procedures.
  • Coordinate/notarize any board filings, board statements, or documents to signed by President or CFO
  • Prepare agendas and arrange logistics, such as coordinating catering for luncheons, for Global Leadership Team, Amsted visits, and other meetings.
  • File and retrieve corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution to the GLT, as appropriate.
  • Manage executive physical program, including coordination with external partners, as required
  • Manage Amsted corporate reporting (locations, officer/director listings, coordinate changes as required)
  • Maintain professionalism and strict confidentiality with all materials and data.
  • Maintain organized and detailed filing system for ease of access and reference.
  • Organize team communications and plan events, both internal and off-site.
  • Attend meetings to record minutes, when necessary.
  • Manage a coordinator or part-time support role.
  • Other administrative duties as assigned.

KEY RELATIONSHIPS

  • President
  • Global Leadership Team
  • Amsted Executive Assistant
  • Industry association contacts
  • 3rd party vendors

COMMUNICATION AND REASONING ABILITY

  • Demonstrate a sense of urgency in responding to requests.
  • Ability to balance multiple executive requirements and prioritize appropriately.
  • Ability to comprehend, analyze, and interpret business documents.
  • Detail-oriented communications.
  • Highest level of confidentiality.

TRAVEL

  • Approximately 20%; majority would be domestic supporting GLT or President

KNOWLEDGE & SKILLS

  • Five or more years of experience in an administrative role reporting directly to CEO, President, or other executive leadership.
  • Bachelor’s or associate degree (or equivalent education and experience).
  • Certified Administrative Professional or Professional Administrative Certificate of Excellence (PACE), preferred
  • Established Notary or willingness to obtain notary status
  • Excellent written, verbal and PowerPoint/digital communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its’ employees.
  • Collaboration skills.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. While performing this job, the employee is regularly required to stand and walk up to 40% of the time. This position requires occasional lifting up to 20 pounds and travel both domestically and internationally up to 25% of the time.