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Office Assistant

2 months ago

Rancho Cordova, United States Language World Services, Inc. Full time $19 - $20
Job DescriptionJob DescriptionDescription:


Seeking a detail-oriented Data Entry/Office Assistant. This role involves entering data to manage customer shipments in our ERP system and QuickBooks software, as well as providing general administrative support.


Responsibilities:

· Enter product name, quantity, and pricing information into computer systems for bill or payment processing related to each shipment.

· Prepare and send customer statements in PDF format for each shipment and assist with monthly claim preparation.

· Enter bills and invoices in QuickBooks

· Manage supply orders for operation groups.

· Maintain both electronic and physical filing systems.

· Perform administrative tasks including answering phone calls, greeting visitors, etc.

Requirements:

· High school diplomat required; some college education and/or 2+ years of office work experience is preferred.

· Ability to maintain high degree of accuracy, flexibility, and adaptability in a dynamic environment.

· Quick learner and ability to work independently in a fast-paced environment.

· Must be organized and pay attention to detail.

· Proficient in MS Office, especially Excel.

· QuickBooks is a plus

· Good oral and written communication skills.


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