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Senior Event Coordinator

2 months ago

Alexandria, United States CATHEXIS Full time
Job DescriptionJob Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Senior Event Coordinator to join our team. The Senior Event Coordinator will serve as a Project Lead, providing programmatic support. The Senior Program Analyst will lead the effort to initiate, plan, execute, monitor, control, and close the project and all associated requirements, tasks, and deliverables.

  • Preferred location: National Capital Region
  • This position is contingent upon award.

Responsibilities:

  • Perform administrative and programmatic support for Event Management team members and leadership
  • Support and serve as Project Lead on MCTO client programs and projects
  • Host, attend, and participate in virtual team and client meetings to determine client support needs, assess and ensure client satisfaction, provide project updates, and present deliverables
  • Coach and mentor junior analysts
  • Support the MCTO client in developing, planning, and executing various events, programs, and projects
  • Develop and oversee the development of project plans, production trackers, briefings, talking points, proposals, outlines, PowerPoints, FAQs, flyers, social media and marketing materials, and other deliverables, in support of MCTO client programs
  • Conduct research and provide research and experience-based guidance and advice to the client team pertaining to current or proposed projects and program
  • Prepare clear, grammatically correct, and accurate meeting minutes, as needed
  • Submit deliverables to the client on or ahead of time
  • Communicate with the Events Management team members and managers, as well as the MCTO client team, to determine client support needs, assess and ensure client satisfaction, and build rapport
  • Peer review and edit for quality deliverables prepared by team members for the MCTO client, prior to delivery to the client team
  • Collaborate with subcontractors to facilitate MCTO client support
  • Travel with the MCTO client team to provide on-site collaboration and support of the MCTO client at site visits and program events held throughout the country multiple times yearly

Requirements: 

  • Minimum of 5+ years of experience
  • Bachelor’s Degree
  • Advanced knowledge of Microsoft Word, PowerPoint, Outlook, Adobe Pro, and Excel
  • Experience with Asana, Microsoft Teams, SharePoint, and PowerBI
  • PMP Certification
  • Ability to travel with the team/client multiple times per year
  • Able to obtain a minimum of NACI (National Agency Check with Inquiries) for a Veterans Affairs Public Trust Tier 1 Clearance  

Required Skills: 

  • In-depth knowledge of event planning and management principles, best practices, and procedures
  • Strong organizational and time management skills, with the ability to multitask and prioritize
  • Excellent communication and interpersonal skills, with the ability to build and maintain stakeholder relationships
  • Demonstrated ability to work under pressure and meet tight deadlines
  • Strong negotiation and vendor management skills
  • Proficient in event management software and tools
  • Attention to detail and problem-solving skills
  • Availability to work evenings and weekends, as required

Desired Skills: 

  • Bachelor's degree in event management, hospitality, or a related field is preferred
  • Certification in event planning or project management is a plus
  • Government contracting experience 
  • DoD and VA experience as a contractor or otherwise   
  • Former military experience   

Benefits:

  • Performance Bonuses
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan (Traditional and ROTH)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • 11 Federal Holidays
  • Parental Leave
  • Commute Benefits
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Program
  • Community Outreach Initiatives

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.