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Event Coordinator

2 months ago

Alexandria, United States Red Carrot Full time
Title: Event Coordinator
Location: Alexandria, Virginia
Travel: Up to 10% (occasional event support on weekends in the DC metro are)
Clearance: Public Trust

Red Carrot is seeking an Event Coordinator to join a team supporting our federal government client. The individual filling this role will be an organized, proactive, detail-oriented, and personable teammate. The role will provide planning and execution support for various meetings, events, and conferences. This position requires working onsite five days a week in Alexandria, Virginia.

KEY RESPONSIBILITIES:
  • Provide direct support to internal and external events, including managing venue requirements, signage, invitations, attendance, and other requirements as needed
  • Research requirements and context for various events, meetings, and conferences to ensure that the client is prepared to interact with various audiences and stakeholders
  • Identify and manage inventory for educational information resources and other outreach materials
  • Coordinate exhibit design, technology, and management with designated vendors/partners
  • Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits, supplies, and experiences to suit specific event needs
  • Easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
  • Familiar with federal requirements (e.g., 508 compliance) and ensure compliance with such regulations
  • Collaborate with vendors on behalf of clients, ensuring professional and effective communication to achieve desired outcomes
  • Ability to travel up to 10%
  • To work on other duties as assigned
QUALIFICATIONS:
  • 2+ years of experience in event planning
  • Must have at least a bachelor's degree
  • Strong writing, communication, and organizational skills
  • Communicate clearly and effectively to all stakeholders with a high degree of professionalism, diplomacy, and tact
  • Proficient in Microsoft 365
  • Ability to attend/ work at occasional customer events on the weekend in the DC metro area
** The work requires considerable and strenuous physical exertion, during events, such as a) long periods of standing, walking, and bending; b) lifting and carrying heavy objects; and c) moving equipment, tools, materials, furniture, and a variety of other heavy objects**

Benefits at Red Carrot:

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there's strength in diversity, offering different perspectives and skills. Together, we can solve our client's biggest challenges. We offer a competitive compensation and benefits package.
  • Training and Development - Tuition reimbursement and professional trainings for eligible employees.
  • Healthcare - Top-tier medical, dental, vision, life insurance and long-term disability coverage.
  • 401(k) Plan - 401(k)-retirement and Roth plan with company matching and no vesting period.
  • Profit Sharing - Discretionary profit-sharing plan to all eligible employees after one year of employment.
  • Paid Time Off - Provides flexible work hours, paid time off, and 11 federal holidays.

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients' complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.