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Accounts Payable/Accounts Receivable Specialist
1 month ago
A/P
Key Responsibilities:
- Receive and review invoices from vendors for accuracy and completeness.
- Code and enter invoices into the accounting system for payment processing.
- Reconcile invoices with purchase orders and receiving documents to ensure accuracy.
- Prepare and process electronic transfers and payments to vendors.
- Respond to vendor inquiries and resolve payment discrepancies.
- Maintain vendor records and files, including W-9 forms and payment terms.
- Assist with month-end closing activities, including accruals and account reconciliations.
- Generate accounts payable reports and analyze spending trends.
A/R
Key Responsibilities:
- Generate and distribute customer invoices accurately and on time.
- Monitor accounts receivable aging reports and follow up on overdue invoices.
- Contact customers via phone, email, or mail to collect outstanding balances.
- Negotiate payment plans and settlements with delinquent customers.
- Record customer payments in the accounting system and reconcile accounts receivable ledger.
- Investigate and resolve billing discrepancies or disputes with customers.
- Prepare and send periodic statements to customers for account reconciliation.
- Work closely with sales, customer service, and finance teams to resolve customer issues and improve collections processes.
Qualifications:
- Bachelor's degree in accounting, Finance, or related field (preferred).
- 1-2 years of experience in accounts receivable/accounts payable or related financial role.
- Proficiency in accounting software and Microsoft Office suite. (Business Central 365 a plus)
- Strong analytical and problem-solving skills.
- Excellent communication and negotiation skills.
- Ability to work independently and collaborate with cross-functional teams.
- Manufacturing Experience a plus.
- Logistics experience a plus.
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