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Corporate Event Planner
4 months ago
Corporate Event Planner
Los Angeles, CA (Hybrid)
6-Month Contract
Job ID 2024-9985
Solugenix is assisting a client, a prestigious and large investment management company in their search for a Corporate Event Planner. This is a 6-month contract opportunity based out of Los Angeles, CA (Hybrid).
Business and Technical Skills:
- Intermediate project management skills.
- Creative and decisive problem solver.
- Demonstrate sound judgment in resolving matters of moderate complexity.
- Ability to manage effective professional relationships with key external and internal customers, business units, vendors, and colleagues.
- Proficient in CVENT, WebEx, Google Suite, and Microsoft Office, and other virtual event platforms.
- Intermediate technology background - event websites.
- Handle sensitive information and maintain data confidentially.
Industry Best Practice Research:
- Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences.
- Stays informed of venues, market rates, and meeting planning execution best practices.
- Identifies inefficiencies/issues, recommends solutions, and implements improvements.
- Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status, and ground transportation.
- Demonstrates Self-awareness.
Responsibilities:
- Demonstrates an intermediate knowledge level in meeting and event planning and works under limited direction to resolve complex issues and/or address rare, high-impact situations.
- Responsible for the development, planning, execution, budgeting, risk mitigation, and outcomes of a wide range of meetings and events that impact client’s strategy, priorities, associate experience, and culture.
- Guides and executes the planning from an initial concept through completion, while enhancing and materializing ideas.
- Drives the planning process, making recommendations to meet business objectives and measures meeting outcomes.
- Executes meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.
- Selects, recommends, and negotiates all vendor and venue contracts while considering costs, risks, and service outcomes.
- Manages and executes multi-channel projects that include audio-visual, live experiential events, video production, social and digital customer journeys, and the vendors that support these areas.
- Prioritizes and manages multiple meetings, timelines, stakeholders, partners, and vendors to meet business needs.
- Manage attendee communication including pre-event communication, invitations, registration, and response to event inquiries.
- Serve as a valuable secondary resource to METS Planners when not taking the lead on the assigned program.
- Establishes lessons learned to improve future meetings.
- Demonstrate sound judgment in resolving matters of moderate complexity.
- Develop and maintain effective professional relationships with key external and internal customers, business units, vendors, and colleagues.
Other Responsibilities:
- Participate in special projects that benefit the operations of the department.
- Perform additional responsibilities as assigned.
Working conditions:
- Local Travel required (up to 25%).
- Flexibility with timings and hours.
- May be required to drive a personal vehicle to events.
- Ability to transport supplies and materials that weigh up to 50lbs/23kgs.
Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $27.19/hour to $38.52/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.
About the Client
Our client is an American financial services company. It ranks among the world’s oldest and largest investment management organizations. They have offices globally.
