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Administrative Assistant and Receptionist

2 months ago

Parsippany, United States Magone & Company, P.C. Full time $40,000 - $50,000
Job DescriptionJob DescriptionDo you have experience as an Office Support Staff member?  We invite you to join Magone & Company, P.C. in our new Parsippany office as a full-time on-site member of our Administrative Team.  We are hiring both a Receptionist and an Office Administrator.  The ideal candidates will thrive in a demanding environment, have exceptional computer skills, have experience in customer service, be adaptable to modern technology, have great diligence, a positive demeanor and excellent communication skills. If you like a challenge and are looking for career growth, this is the place for you. Why Work with Us?
 
At Magone & Company, P.C. we behold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under forty employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards. In a mid-size firm like ours, you will collaborate with a diverse clientele spanning various industries and sectors, domestic and international, and you will have hands-on experience every step of the way. 
 
We need great people, and it is an excellent opportunity for you to start on an exciting new path, grow with us and share in our success. A competitive salary will be based on your qualifications.
 
We have the same expectations of ourselves that our clients demand of us:

  • We embrace change and technology.
  • We welcome and encourage learning opportunities.
  • We strive toward excellence.
  • We operate with integrity.
  • We look out for our team and each other.
Responsibilities for Administrative Team Members: 
  • Fielding inbound/outbound calls and email communication with clients.
  • Sort incoming mail and responsible for outbound mailings.
  • Help maintain office appearance, conference room, meeting confirmations/support, office equipment and office supply inventory.
  • Supporting partners and internal team members with administrative tasks.
  • A/R and A/P Support: Entering vendor invoices for payment, applying client payments, and making Accounts Receivable calls and related follow-up.
  • Client onboarding in all software systems and related communication.
  • Collaborating with clients to download and catalog all tax, accounting and audit documents using multiple document portals.
  • Preparing, proofreading, and uploading client engagement letters, financial statements, and other documents.
  • Processing of tax return assemblies, e-filing and obtaining client authorizations using tax software and Adobe Creative Cloud for editing, following process to completion.
  • Support for our social media work using multiple marketing platforms.
Other Job Details: 
  • Full-time and on-site in Parsippany, NJ.
  • Standard hours 9:00am-5:00pm.
  • Flexibility and willingness to work extended hours (evenings/weekends), January-April, September-October, and as needed.
  • Competitive salary - negotiable based upon your experience.
Required Qualifications: 
  • High School graduate or equivalent.
  • At least 1 year of office experience.
  • Client service experience.
  • Strong proficiency in Microsoft Office Suite, especially Excel.
  • Strong proficiency in Adobe Creative Cloud (editing pdf documents).
  • Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
  • Experience with A/R and A/P.
  • Professional demeanor and presentation.
  • Ability to thrive in a demanding environment.
You will stand out if you have: 
  • CPA Firm experience providing admin support for tax, audit, or accounting departments.
  • Knowledge of tax, accounting, and financial terminology.
  • Associate or Bachelor’s Degree. 
Benefits for Full-Time Employees: 
  • Paid Health Insurance starts at 3 months.
  • Paid $50K Group Life Insurance Policy at 3 months.
  • Access to Dental and Vision Insurance at 3 months
  • Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary. 
  • 15 PTO days per year, accrued based on start date
  • Employee Referral Bonus program
  • Paid Professional Development as determined by your supervisor