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Litigation Legal Administrative Assistant

1 month ago

parsippany, United States North Bridge Staffing Group Full time

Litigation Legal Administrative Assistant


We are seeking an experienced Litigation Legal Administrative Assistant for our office in Parsippany, New Jersey. This is a fully in-office position, ideal for a candidate with strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and a solid work ethic.


Responsibilities:

  • Organize and manage the workload and deadlines for assigned attorneys.
  • Input and track disbursement and expense reimbursement requests using Chrome River.
  • Accurately enter, review, and revise timekeeper timesheets.
  • Maintain attorney calendars via Outlook and coordinate travel arrangements as needed.
  • Track key deadlines and proactively provide frequent updates to attorneys.
  • Coordinate all aspects of client billing each month, working with attorneys and billing coordinators:
  • Review pre-bills for accuracy, including rates, discounts, and client information.
  • Apply specific billing arrangements, such as flat fees, discounts, and retainer payments.
  • Review and verify the accuracy of final bills.
  • Assist with opening new matters and maintaining client files in shared drives.
  • Coordinate e-filing and filings with state, federal, and appellate courts.
  • Draft correspondence with clients, courts, and opposing counsel.
  • Generate and edit Tables of Contents & Tables of Authorities using Word Styles.
  • Work with the Docketing Department to monitor the calendar process and notify attorneys of litigation deadlines.
  • Format, proofread, and finalize motions, oppositions, and exhibits.
  • Assist with trial preparation.
  • Interact professionally with clients and other parties via email and telephone.
  • Perform other related duties as assigned.

Qualifications:

  • A minimum of 5 years of experience supporting complex litigation practice, preferably in New Jersey state and federal courts (willing to train the right candidate).
  • Ability to work independently, manage workflow, and ensure the team meets critical deadlines.
  • Exceptional organizational and time management skills.
  • Strong critical and analytical thinking abilities.
  • Attention to detail with a high degree of accuracy.
  • Ability to handle multiple projects and prioritize effectively.
  • Adaptability to changes in workload and responsibilities.
  • Familiarity with reviewing attorney time entries and preparing invoices.
  • Proficiency in Microsoft Office (Word, Outlook, Excel), Power PDF, and Change-Pro; experience with Aderant and NetDocs is preferred.
  • Knowledge of court rules and civil procedures at the state and federal levels, with appellate experience as a plus.
  • Experience with filing court documents electronically and in document form, including federal court procedures (CM/ECF).
  • Professionalism, including respect for others and the ability to remain calm under pressure.
  • A strong team player with a positive attitude, willing to contribute wherever needed.