Accounts Payable Specialist

3 weeks ago

Saint Paul, United States American Engineering Testing Inc Full time
Job DescriptionJob Description

Job Summary

The Accounts Payable Specialist is responsible for overseeing the entire accounts payable process, ensuring that all invoices are processed, verified, and paid accurately and on time. This role involves managing invoice receipt, payment authorization, and vendor record maintenance while adhering to company policies and procedures. The Specialist will play a key role in maintaining financial accuracy and supporting efficient operations within the accounts payable function.

Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

  • Process incoming invoices, verifying receipts, and obtaining authorization for payment.
  • Prepare and perform check runs, electronic transfers, and payments.
  • Maintain historical records by filing documents.
  • Maintain vendor files, updating details as necessary (e.g., change of address, method of payment).
  • Review, verify, and process employee expense reports, ensuring compliance with company policies and accurate coding of expenses for timely reimbursement.
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
  • Verify and reconcile transactions such as vendor statements and inter-company transactions.
  • Facilitate payment of invoices due by sending bill reminders and contacting clients.
  • Generate reports detailing accounts payables status.
  • Understand and maintain a high level of service to ensure timely payments.


Supervisory Responsibility

  • None


Qualifications and Education Requirements

  • Associate degree in Accounting, Finance, or a relevant field; or equivalent experience.
  • Proven experience as an Accounts Payable Specialist, Accounts Payable Clerk, or in a similar role.
  • Advanced Microsoft Excel skills.
  • Proficiency in accounting software and systems.
  • Excellent attention to detail, accuracy, and ability to multi-task effectively.
  • Strong organizational and time management skills.
  • Good communication and interpersonal skills for interacting with vendors and internal departments.

Preferred Skills

  • Bachelors degree in finance, accounting or relevant field.
  • Strong knowledge of accounts payable processes and general accounting procedures.
  • Knowledge of MS Dynamics, and ADP software preferred.

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

AAP/EEO Statement

It is the policy of AET to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

  • Accounts Payable Specialist

    3 weeks ago

    Saint Paul, United States Creative Financial Staffing Full time

    Our client is looking for an Accounts Payable Specialist. They have an excellent collaborative culture and are looking for the right person who wants to be a part of this team. The other positive to this role is this person will have the opportunity to support other responsibilities in the accounting team as well. It's a great learning...

  • Accounts Payable Specialist

    2 months ago

    Saint Paul, United States Jobot Full time

    Will take a new grad (Associates or Bachelor's) - Room for Upward Promotion (that's why this is open!) - Great Benefits! - Hybrid Work SetupThis Jobot Job is hosted by: Chelsea PiekarskiAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $23 - $27 per hourA bit about us:We are a fast moving, high growth...

  • Accounts Payable Specialist

    3 weeks ago

    Saint Paul, United States New Life Church of Woodbury Full time

    Job DescriptionJob DescriptionDescription:The Accounts Payable in-office Specialist works with all cash disbursements that leave the company and the compliance surrounding those disbursements. The Accounts Payable Specialist is responsible for processing payments on invoices in a timely manner and monitoring the company credit card system. Essential Job...

  • Accounts Payable Specialist

    2 weeks ago

    Saint Paul, United States Factory Motor Parts Full time

    *JOB SUMMARY:*Be one of the first applicants, read the complete overview of the role below, then send your application for consideration.Use your Accounts Payable experience to take on an exciting role working with Factory Motor Parts. This position requires strong multi-tasking, problem-solving, and communication skills. You will process full cycle Accounts...

  • Accounts Payable Specialist

    6 days ago

    Saint Paul, Minnesota, United States Creative Financial Staffing Full time

    Our client, a leading financial services company, is seeking an experienced Accounts Payable Specialist to join their accounting team at Creative Financial Staffing. This is an excellent opportunity for a detail-oriented individual to support the financial operations of the company.Key Responsibilities:Verify and approve all invoices for payment, ensuring...

  • Accounts Payable Specialist

    6 days ago

    Saint Paul, Minnesota, United States Creative Financial Staffing Full time

    Our client, a leading financial services firm, Creative Financial Staffing, is seeking an experienced Accounts Payable Specialist to join their accounting team. This is an excellent opportunity for a detail-oriented individual to support the financial operations of the company.Key Responsibilities:Verify and approve all invoices for payment, ensuring...

  • Accounts Receivable and Accounts Payable Specialist

    1 month ago

    Saint Paul, United States CS311033 Full time

    Job DescriptionJob DescriptionDescription:About Tacheny Exteriors: Tacheny Exteriors is a leading provider of exterior remodeling and repair services, committed to delivering exceptional quality and service to our clients. We pride ourselves on our professional integrity, strong customer relationships, and a dedicated team.Job Description: We are seeking a...

  • Accounts Payable Specialist

    1 day ago

    Saint Louis, United States Accounting Career Consultants Full time

    Job OverviewThe Accounts Payable Specialist role at Accounting Career Consultants offers a unique opportunity to join a dedicated finance team within a dynamic and growing organization.This position is ideal for individuals who are detail-oriented and have a passion for maintaining financial accuracy and efficiency.As an Accounts Payable Specialist, you will...

  • Accounts Payable Specialist

    1 month ago

    Saint Helens, United States Columbia County, OR Full time

    Job DescriptionJob DescriptionAnnouncement# 2024-026Closing Date: August 20, 2024Salary Range: $5,009 - $6,199, per monthThe ACCOUNTS PAYABLE SPECIALIST position is full-time, 40 hours, Civil Service, and Union represented.Columbia County is looking for a customer centric, disciplined, conscientious team member with dependable attention to detail, to...

  • Accounts Payable Specialist

    2 months ago

    Saint Petersburg, United States Plasma-Therm LLC Full time

    Job DescriptionJob DescriptionDescription:At Plasma-Therm®, we design and build configurable wafer processing platforms for standard and advanced processes used in microelectronics manufacturing. From etch and deposition applications to rapid thermal processing and plasma dicing, our systems keep pace with your needs and are engineered to provide...

  • Accounting Specialist

    3 months ago

    Saint Paul, United States Addison Group Full time

    Job DescriptionJob DescriptionTitle: Accounting SpecialistLocation: Edina, MN – This is an on-site role and only local Minnesota applicants are eligible for hireCompensation: Up to $31.25/hr depending on applicable experienceInternal ID: About: Addison Group is thrilled to spearhead the search for a seasoned Accounting Specialist to join the dynamic team...

  • Account Receivables/Account Payables Specialist

    1 month ago

    Saint Charles, United States Brake Landscaping & Lawncare, Inc. Full time

    Job DescriptionJob DescriptionACCOUNT RECEIVABLE/ PAYABLE SPECIALISTJOB DESCRIPTION / GENERAL PURPOSE:To provide financial, clerical and administrative service to ensure efficient, timely and accurate payments of account under his or her control.MAIN JOB DUTIES AND RESPONSIBILITIES:Core duties and responsibilities include the following. Other duties may be...

  • Accounts Payable Specialist

    2 months ago

    Saint Petersburg, United States RAJE Technology Group LLC Full time

    Job DescriptionJob DescriptionDescription:SUMMARY:The Accounts Payable Specialist will be responsible for the overall AP process and for overall accuracy and throughput of this process. This individual will review, match, and process all supplier invoices for multiple companies. This individual will provide oversight and guidance to other resources assigned...

  • Accounts Payable Associate

    1 month ago

    Saint Petersburg, United States Pridestaff Full time

    Job DescriptionJob DescriptionWe are working with a faith-based, community-focused religious organization dedicated to serving the spiritual and practical needs of our community. We are looking for an experienced Accounts Payable Specialist to join our team and support our mission with precision and integrity.Job Description:We are seeking a detail-oriented...

  • Payroll and Accounts Payable Coordinator

    1 day ago

    Saint Paul, Minnesota, United States Scion Staffing Full time

    Job DescriptionScion Staffing is seeking a highly skilled Accounts Payable and Receivable Specialist to join our team. This is a contract opportunity with a highly regarded nonprofit organization in the Saint Paul, MN area.Key Responsibilities:Process, verify, and reconcile AP/AR transactions to ensure accurate and up-to-date accounts.Collaborate with...

  • Accounts Payable Specialist

    3 days ago

    Saint Louis, United States ESSEX INDUSTRIES INC AND Full time

    Job DescriptionJob DescriptionDescription:Who We Are:We have operations in Saint Louis, Missouri, Milford, Connecticut and Huntington Beach, California, serving local, national and international customers, both military and commercial. The company supplies platform controls, aircraft components, liquid oxygen equipment, emergency breathing equipment, and gas...

  • Accounting Specialist

    2 hours ago

    Saint Paul, United States PAI Full time

    Job DescriptionJob DescriptionAccounting Specialist - 30 hours/week with FULL BENEFITSVariety, challenge, flexibility, and growth await you as the Accounting Specialist at Phoenix Alternatives, Inc. PAI is one of the Twin Cities' premier providers of day and employment-related services for individuals with developmental disabilities. We have an...

  • Accounts Payable Supervisor

    2 months ago

    St. Paul, United States Smart Care Solutions Full time

    Who we are: Smart Care Equipment Solutions is the trusted service leader in the commercial food equipment industry. Nationwide thousands of restaurants, hotels, hospitals, and schools rely on Smart Care to provide preventative maintenance as well as service and repair of commercial refrigeration, cooking and ware washing equipment. What you will do: As an...

  • Accounts Payable Representative

    1 week ago

    Saint Hilaire, United States GTT, LLC Full time

    Accounts Payable RepresentativeContract Duration 6 MonthsPay rate up to $33.40/hr100% onsite position in St. Hilaire, MN.SummaryOur client is hiring a Grain Settlement Specialist to join its finance team.Accounts Payable Representative will provide day-to-day support for the business unit customers and vendors through the entire procure-to-pay process and,...

  • Accounts Payable Representative

    1 week ago

    Saint Hilaire, United States GTT, LLC Full time

    Accounts Payable RepresentativeIs this the next step in your career Find out if you are the right candidate by reading through the complete overview below.Contract Duration 6 MonthsPay rate up to $33.40/hr100% onsite position in St. Hilaire, MN.SummaryOur client is hiring a Grain Settlement Specialist to join its finance team.Accounts Payable Representative...