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Administrative Assistant

2 months ago

Saint Paul, United States Sanco Thermo King Full time
Job DescriptionJob Description

summary:

The Administrative Assistant professionally answers a multi-line phone system, transfers calls, welcomes guests and executes administrative tasks to facilitate the efficient operation of the organization.

essential functions:

To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Answers the phone in a timely and professional manner and transfers calls to the appropriate person
  • Greets and directs customers
  • Keeps the phone system up to date
  • Ensures the reception area is presentable with all necessary materials
  • Keeps promotional signage up to date and assists with co-op advertising
  • Performs basic A/P and A/R duties
  • Applies warranty, program, and co-op credits
  • Collects, submits, and files credit applications
  • Orders uniforms, office supplies, business cards, and literature

company-wide expectations:

  • Remain drug and alcohol free while on Company premises and within the scope of duty
  • Understand and comply with all Sanco Enterprises policies and procedures
  • Observe safety and security policies and procedures and use equipment and materials accordingly
  • Duties may be added, deleted, or modified at any time, at the discretion of management, via written, verbal, formal, or informal means

knowledge, skills, and abilities:

The requirements listed below are representative of the knowledge skill and/or ability required to successfully perform the essential functions of the job.

knowledge, education and/or experience:

  • Requires a high school diploma or equivalent, Associate’s degree preferred
  • Knowledge of clerical and administrative procedures and systems
  • Knowledge of principles and practices of basic office management
  • Knowledge of principles and practices of basic accounting
  • Experience working in the automotive industry is a plus

skills:

  • Written and verbal communication skills
  • Microsoft Office and relevant software skills
  • Exceptional customer service skills

abilities:

  • Ability to manage a multi-line phone system and have a professional phone manner
  • Preserve personal effectiveness/credibility
  • Must be able to multi-task

working conditions:

  • This job operates in a professional office environment. 
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.