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Administrative Assistant/Office Assistant BILINGUAL
2 months ago
About Us
Law Office of J'Aimèe L. Oxton, APLC is a boutique law firm in downtown Santa Barbara, CA. We are inclusive and supportive.
SALARY DOE, between $18.25-$25.00/Hr.; Vacation, Sick, Personal Time and Paid Off-Street Parking included; Medical Insurance Upon Successful Completion of 9-Month Probationary Period.
Our work environment includes: Safe work environment, On-the-job training, Growth opportunities, Lively atmosphere, Modern office setting
FULL-TIME BILINGUAL ADMINISTRATIVE ASSISTANT NEEDED FOR LOCAL SANTA BARBARA LAW FIRM
We are seeking a Bi-Lingual (English and Spanish), highly-motivated, intelligent, reliable individual with excellent attention to detail and prior work experience to work in a collaborative environment and be part of a great local Santa Barbara law firm specializing in family and criminal law
This is a Full-Time Position.
We are willing to train the right individual, and in exchange, our firm offers tremendous opportunities for professional growth. This is an ideal position for anyone interested in a career in law. This role is a great opportunity for someone who thrives on being proactive in a fast-paced legal environment, while helping appropriately prepare the attorney owner and team with a very demanding law practice.
Applicants must be organized, polite, eager to learn, able to multi-task and prepared to use their excellent attention to detail to review, edit, and modify pleadings, court forms, assist with discovery and preparation of other documents in all stages of family law and criminal law matters.
If you meet the following qualifications and you are ready to join our team, please submit your cover letter, resume, and answers to the 6 Applicant Questions (below). If your resume meets our qualifications, you will be contacted to schedule an initial interview, to be conducted via telephone or Zoom.
Ideal Candidate Must:
-Be Bi-Lingual (English and Spanish) **REQUIRED**
-Be available to work full-time, Monday-Friday from 8:30am-5:00pm **REQUIRED**
-Be willing to give an 18-month (minimum) commitment to this position and our firm, ideally 24-months **REQUIRED**
-Excellent work references and well-documented reliability
-Excellent attention to detail and the ability to prioritize and maintain organization
-Clear and concise written and verbal communication skills, excellent grammar, spelling, and punctuation skills
-Be able to follow directions
-Experience working over the phone and in-person handling difficult clients and high call volume
-Manage his/her workload with minimal supervision
-Exemplary interpersonal skills
-Have car, insurance, valid driver’s license and clean driving record
-Openness to feedback and direction and the ability to work well in a team environment
-Ability to multitask and work in an environment with stringent deadlines
-Strong time management skills and an ability to take ownership for completing projects with minimal supervision
-Strong knowledge and effective utilization of all technology and software necessary to efficiently preform essential duties such as Microsoft® Word, Outlook and Excel
-High comfort level learning and mastering legal software
-Strong internal motivation and the ability to work independently
-Team orientation and the ability to collaborate effectively
-Desire to learn and grow in the position
-Excellent ‘people’ skills and ability to remain calm and focused under stress; Understanding the importance of relationship building among clients, coworkers, court staff and other attorneys
-A strong commitment to maintaining confidentiality of all clients and firm information
-Diligent and ongoing review of incoming emails to effectively monitor current project status and actively prioritize newly assigned projects
-Maintain confidentiality of clients, data and information
Other Desirable Qualifications:
-Prior training or experience in a law office or with performing similar tasks
-Knowledge of legal terminology, e-filing requirements and court rules
-Have extensive knowledge of legal proceedings and documentation
-Long-established, extensive experience with Tickler File Calendaring System (or similar tracking system), WordPerfect®, Adobe® and Legal Solutions®
Duties include, but are not limited to:
· Interacting with, and assisting with all firm personnel by providing additional clerical support to attorneys and staff, when needed
· Draft correspondence and legal documents, including but not limited to assisting attorney with preparation of pleadings, briefs, motions, subpoenas, and discovery-related materials
· Tracking of cases to ensure timely preparation
· Daily ongoing review of incoming emails and telephone calls to effectively monitor current project status and actively prioritize newly assigned projects
· Accurate processing of client intake from conflict checks to generating new client or matter forms, to creation of client folders on the firm network server
· Inventory and order of office supplies
· Creating, Maintaining and Organizing Client Files from discovery through trial
· Deliver confidential materials to the courts, clients or other attorneys
· Daily clerical work including answering telephones, scheduling appointments, responding to e-mails, photocopying, maintaining attorney calendars, processing incoming mail, following-up with clients via telephone and e-mail
· Following both written and oral instructions to revise, format and finalize letters, pleadings, tables and charts, briefs, reports, court forms, motions, oppositions, replies, settlement agreements and other related documents
· Prepare monthly billing statements and related records
· Filing various documents and records with the court in compliance with all court rules
· Timekeeping
· Preparation of Trial Binders, Exhibits
· Transcription and Data entry
· Sorting and saving documents and records
· Handle client questions and concerns
· Participate in cooperation with other attorneys and staff
· Light cleaning and related organization of common areas and individual work space
· Office filing and indexing
This is a full-time position and regular business hours are Monday-Friday 8:30 a.m.-5:00 p.m.
We are looking to fill this position immediately.
Ideal Applicant would commit a minimum of 18-24 months to the position and our law firm, if hired.
SALARY DOE, between $18.25-$25.00/Hr.; Vacation, Sick, Personal Time and Off-Street Parking included; Health Insurance Upon Successful Completion of 9-Month Probationary Period Ends.
Work Environment and Physical Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, sit, and use hands to finger, handle, feel, talk and hear. The employee is frequently required to stand, reach with hands and arms, to stoop, kneel or crouch. The employee must occasionally lift and/or move up to 10 pounds.
Salary: $18.25 - $25.00 per hour, DOE
Benefits:
Professional Development and Opportunity for Growth within the Firm
Paid Sick/Vacation/All Major Holidays
Paid Downtown Parking
Medical and Dental Coverage (after 9-month probationary period)
Schedule:
8 hour shift (8:30am-5:00pm)
Monday to Friday
Occasional Paid Overtime
Santa Barbara, CA 93101: Reliably commute or planning to relocate before starting work (Required)
6 Required Application Question(s):
1. If offered the position, are you able to provide a minimum 18-24 month commitment to the position and to the firm?
2. Please confirm your ability to work full-time Monday-Friday from 8:30am-5:00pm, with occasional paid overtime, if offered the position.
3. Please include your minimum Salary requirements on your resume or cover letter.
4. Please provide a minimum 3 Professional References.
5. Please confirm that you are Bilingual (English/Spanish)
6. Please provide your soonest available Start Date, if offered the position.
Language: Spanish (Required)
Work Location: In Person (Required)
Job Type: Full-time
Pay: $18.25 - $25.00 per hour DOE
Expected hours: 32 – 40 per week
Benefits:
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Schedule: Monday to Friday
Additional Application Question(s):
If offered the position, are you able to provide a minimum 18 month commitment to the position and the firm?
Please confirm your ability to work full-time Monday-Friday from 8:30am-5:00pm, with occasional paid overtime, if offered the position.
Education: High school or equivalent (Required)
Experience: Law office: 1 year (Preferred)
Language: Bilingual English and Spanish (Required)
Work Location: In person (Required)
Location: Santa Barbara, CA 93101
Shift availability: Day Shift (Required)
