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Administrative Assistant

2 months ago

Santa Barbara, United States Rose International Full time

We are looking for an Administrative Assistant/Receptionist who will aid in organizing and coordinating administrative procedures for their location. This role is designed to create and maintain a safe and pleasant work environment while ensuring high levels of organizational effectiveness and communication are met. You will assist in the smooth running of the office and help to improve company procedures and the day-to-day operations.

Qualifications:

High School Diploma/Equivalent is required Bachelor's (B.A. or B.S.) is preferred 3+ years in administrative support or office management Proven experience as an office manager, front office manager, receptionist or administrative assistant Proficiency in MS Office (MS Word, Excel, PowerPoint, and Outlook, in particular)

Responsibilities:

Staff main reception desk during normal business hours, fielding incoming calls and visitors Respond to calls and emails; handle distribution of mail including FedEx/UPS shipping and receiving, in a timely and efficient manner Greet guests and visitors with professional demeanor and provide general support Maintain office services by organizing office operations and procedures; reviewing and approving supply requisitions and processing for payment as directed Serve as central coordinator for site visit scheduling and logistics in cooperation with various functional areas Schedule conference space for large scale meetings or guests, IT and AV equipment, travel arrangements, meals and appointments Order various items and equipment as needed within budget Coordinate with building contractors and Facilities for necessary maintenance and repairs Act as a liaison with facility management vendors, including cleaning, catering and security services Facilitate with in-house or off-site activities such as parties, celebrations, employee engagement events, conferences, and community outreach Partner with Ops leadership to update and maintain office policies as necessary Monitor and report safety or security concerns Aid in coordinating and drafting communications Maintain cost containment and processes approval of relevant invoices to Accounts Payable Monitor all building entry and identification within compliance with established guidelines including control of visitor passes and logs
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit

here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website

here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,

please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).