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Administrative Assistant

2 months ago

Irvine, United States Pinnacle Technology.com Full time
Job DescriptionJob Description

Job Title: Administrative Assistant Senior
Location: Irvine, CA 92618
Duration: Temp to Hire
Pay Rate: $24.00/hr. on W2
Shift Time: 1st Shift: 7-3:30pm (Mon-Fri)

Position summary:

With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.

Responsibilities:

  • Following established procedures, perform administrative duties. Responsibilities may include some or all of the following:
  • Order entry – keystroking into client ERP Systems
  • Quote status, follow-up activity and processing
  • Purchase order review and processing
  • Customer portal management – download/upload RFQ’s, Purchase Orders, Execution reports
  • Credit/Add Bill processing
  • WAWF submissions
  • CAVs processing and status updates
  • Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
  • Gather data and perform basic mathematical calculations.
  • Collect, prepare, review and distribute documents as required. Proofread and correct grammatical, typographical, compositional, or data errors.
  • Provide assistance in the administration of assigned activities.
  • Conduct inquiries into specific problems, such as delays, to assure objectives are being met.
  • Interface effectively with functional departments, teams and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
  • Maintain accurate and up‐to‐date files and record systems. Receive reports and take appropriate action as needed.
  • Schedule appointments and make routine travel arrangements.
  • Schedule group meetings requiring coordination of travel, meeting room setups, menus and hotel accommodations.
  • Maintain confidential records and reports.
  • Order stationery and supplies. Perform other related responsibilities.

Job requirements:

  • Two years related office experience or demonstrated ability to perform described responsibilities. Ability to accurately type 50 wpm, where applicable. Personal computer skills preferred.
  • Fluent in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint, etc.)
  • Knowledge of terminology in functional area.
  • Must demonstrate effective verbal, written and interpersonal communication skills.
  • Ability to work effectively with others and be a participative team player.