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Administrative Assistant

2 months ago

Irvine, United States Ultimate Staffing Full time

Ultimate Staffing is seeking an Administrative Assistant for a LEADING medical device company that specializes in the development, manufacturing, and distribution of innovative medical devices **We are ONLY seeking candidates who can start Full-Time IMMEDIATELY (will NOT require 2-week notice at current employer).**


Location: Fully Onsite in Irvine, CA


Job Type: Temp-To-Hire (will transition to permanent employee after 4 months)


Schedule: 8:00AM-5:00PM, Mon-Fri


Scope of the Role:

We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will be a detail-oriented individual with strong organizational skills and the ability to work in a fast-paced environment. The successful candidate will be responsible for providing administrative support to various departments within the company, including but not limited to, executive management, sales, marketing, and operations.


Responsibilities:

  • Provide administrative support to various departments within the company.
  • Answer and direct phone calls, take messages, and respond to inquiries.
  • Manage executive calendars and schedule appointments.
  • Coordinate travel arrangements and prepare expense reports.
  • Draft, proofread, and edit correspondence and other documents.
  • Organize and maintain files and databases.
  • Perform general office duties such as ordering supplies, photocopying, and filing.
  • Assist with special projects and other duties as assigned.


Requirements:

  • Bachelor's or Associate's degree preferred (NOT required).
  • 2+ years of administrative assistant experience.
  • Proficient in Microsoft Office Suite.
  • Ability to work independently and as part of a team.
  • Must be able to handle sensitive and confidential information with discretion.


*** SEND RESUMES TO - anyi@ultimatestaffing.com ***