Accounting Bookkeeper

3 months ago

Ann Arbor, United States Rydberg Technologies Full time
Job DescriptionJob Description

We are seeking a detail-oriented and highly organized Accounts Manager and Bookkeeper with Operations Management experience to join our team. This role will be responsible for managing and overseeing the day-to-day financial operations, maintaining accurate financial records, and ensuring efficient day-to-day office and facility operations of our high-tech R&D company.  The ideal candidate will have a strong understanding of GAAP, DCAA, FAR, and experience in government accounting and contract administration, firm-fixed price (SBIR, OTA), cost-plus contracts, and procurement activities in a dynamic and fast-paced environment.

Responsibilities include but not limited to:

Financial Management:
1. Oversee day-to-day financial operations, including accounts payable and receivable, payroll, budgeting, and cash flow management.
2. Ensure compliance with GAAP, DCAA, FAR, and company policies.
3. Prepare, analyze, and present monthly, quarterly, and annual financial statements and reports.
4. Conduct regular audits to ensure compliance with financial regulations and internal policies.
5. Implement and maintain financial controls and procedures to safeguard company assets.
6. Develop and administrate R&D project budgets, ensuring accurate tracking of costs and expenses, and reporting.
7. Prepare cost estimates, analyze project financial performance, tax and financial planning.
8. Manage firm-fixed price and cost-plus contracts, ensuring compliance with relevant regulations and contract terms.
9. Oversee procurement activities, ensuring compliance with company policies and government regulations.
10. Provide detailed cost reports and analysis to project managers and senior management.

Bookkeeping:
1. Enter and verify bills, invoices, and purchase orders.
2. Process payments, deposits, and post entries into the accounting system.
3. Reconcile checking, savings, customer, and vendor accounts.
4. Set up and maintain financial records in both paper and cloud-based systems.
5. Maintain contract-level budget versus actual records consistent with company accounts.
6. Enter all company transactions in QuickBooks.

Payroll and HR Support:
1. Process payroll and timesheets, ensuring all staff correctly complete timesheets (ADP).
2. Assist with HR functions, such as onboarding new employees and maintaining employee records.
3. Manage benefits administration and ensure compliance with labor laws and regulations.

Compliance and Reporting:
1. Ensure compliance with relevant financial regulations, including GAAP, DCAA, and FAR.
2. Prepare for and facilitate audits and reviews by external regulatory agencies.
3. Maintain confidentiality regarding the organization's financial and personnel information.
4. Prepare monthly, quarterly, and annual financial statements for senior management review.

Operations Management:
1. Oversee the smooth operation of all office and administrative functions, including securing and monitoring office supplies, managing phone lines, supporting laboratory management tasks.
2. Ensure digital administration accounts (e.g., Microsoft 365), technical and non-technical software licenses are current and maintain a log of login credentials.
3. Interface and collaborate with IT support personnel and implement basic IT functions with their support.
4. Handle office and laboratory correspondence, communications, and documentation.
5. Maintain effective filing systems (both digital and physical).
6. Oversee the management and maintenance of office and laboratory facilities to ensure a safe, efficient, and productive work environment.

Executive Support:
1. Provide financial insights and strategic advice to senior management.
2. Assist in the preparation of presentations and reports for board meetings and investor relations.
3. Coordinate with senior management on special projects and initiatives, ensuring alignment with financial goals and objectives.
4. Support the CEO with scheduling, preparation, and dissemination of materials for customer meetings and board meetings.
5. Provide hospitality support for board meetings and visits with external partners and funders.

Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; CPA or CMA certification preferred.
- Proven experience in accounting, financial management, bookkeeping, and office operations.
- Strong knowledge of GAAP, DCAA, and FAR.
- Experience in financial administration and management of SBIR, OTA, and firm-fixed price and cost-plus contracts.
- Experience with procurement activities and ensuring compliance with government regulations.
- Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite, with advanced skills in Excel.
- Excellent organizational and multitasking abilities, with a strong attention to detail.
- Strong communication and interpersonal skills, with the ability to work effectively with a diverse team.
- High ethical standards and integrity in handling sensitive financial information.
- Ability to work independently and manage multiple priorities in a fast-paced environment.

Work Environment:
- Work is regularly performed in an office environment.

Position Type/Expected Hours of Work:
- This is a full-time position. Standard days and hours of work are Monday through Friday, from 8:30 a.m. to 5:00 p.m. The position occasionally requires weekend and nonstandard hours to support meetings and events.

Travel:
- minimal travel is expected for this position.

Company DescriptionRydberg Technologies is a research and development company and manufacturer of quantum technologies for next-generation sensing, measurement, and imaging solutions. For more information about Rydberg visit www.RydbergTechnologies.com.Company DescriptionRydberg Technologies is a research and development company and manufacturer of quantum technologies for next-generation sensing, measurement, and imaging solutions. For more information about Rydberg visit www.RydbergTechnologies.com.

  • Property Accountant/Bookkeeper

    3 months ago

    Ann Arbor, United States Wickfield Properties, LLC Full time

    Job DescriptionJob DescriptionAn Ann Arbor-based property management company is looking for a motivated, experienced, and dependable Property Accountant to join our team. The Property Accountant is responsible for managing and monitoring the daily accounting operations of properties within our residential and commercial portfolios. Key responsibilities...

  • Accounting Manager

    1 month ago

    Ann Arbor, United States Rapid Roofing Full time

    Job DescriptionJob DescriptionRapid Roofing is seeking a talented and motivated Accounting Manager to join our team. In this full-time role, you will oversee all financial operations, ensuring the financial health and stability of our company. This is an excellent opportunity to showcase your financial expertise and contribute to the growth of a...

  • Assistant General Manager

    2 weeks ago

    Ann Arbor, United States Trinitas Ventures Full time

    As an Assistant General Manager, you'll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success.The ideal candidate has strong bookkeeping/accounting skills and has experience in Student Housing or Multi-Family Home sector.Keep up to date financials - ensure...

  • Assistant General Manager

    2 weeks ago

    Ann Arbor, Michigan, United States Trinitas Ventures Full time

    As an Assistant General Manager, you'll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success.The ideal candidate has strong bookkeeping/accounting skills and has experience in Student Housing or Multi-Family Home sector.Keep up to date financials - ensure bank...

  • Payroll and HR Admin 2nd Shift

    3 weeks ago

    Ann Arbor, United States MBAF Made By a Farmer Full time

    Job DescriptionJob DescriptionJob Description:Payroll and HR Admin About Made By A Farmer: When the 2018 Farm Bill passed and legalized non-psychoactive cannabis hemp cultivation, we decided to become leaders in this budding industry. We planted our first hemp crop on our 200-acre plot near Ann Arbor, MI in the Spring of 2019 and have been working to bring...

  • Payroll and HR Admin 1st Shift

    3 weeks ago

    Ann Arbor, United States MBAF Made By a Farmer Full time

    Job DescriptionJob DescriptionJob Description:Payroll and HR Admin About Made By A Farmer: When the 2018 Farm Bill passed and legalized non-psychoactive cannabis hemp cultivation, we decided to become leaders in this budding industry. We planted our first hemp crop on our 200-acre plot near Ann Arbor, MI in the Spring of 2019 and have been working to bring...

  • Community Engagement Coordinator

    4 days ago

    Ann Arbor, Michigan, United States Dinerstein Companies Full time

    Become a Key Player as Community Engagement Coordinator at The Dinerstein CompaniesAre you ready to embrace a vital position within our community, managing operations and nurturing meaningful relationships that extend beyond initial encounters? If you have a passion for both people and property, this role is designed for you.The Dinerstein Companies (TDC) is...

  • Bookkeeper/Office administrator

    3 months ago

    Ann Arbor, United States Wolverine Rental & Supply Inc Full time

    Job DescriptionJob DescriptionThe basic function of the Office Administrator is to maintain all financial and business documents and provide actionable information to the rest of the management team and ownership. This position is also responsible for ensuring company compliance with the latest laws regarding financial filings and any other requirements. The...

  • Assistant General Manager

    1 month ago

    Ann Arbor, United States TRINITAS VENTURES Full time

    Job DescriptionJob DescriptionDescription:Department: Property / Site Management Location: Ann Arbor, MIProperty: On-Site; The OneReports To: General ManagerSummaryAs an Assistant General Manager, you’ll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success. But...

  • Financial Controller

    3 days ago

    Ann Arbor, Michigan, United States Clear Choice Custom Decks Full time

    Job OverviewJoin Clear Choice Custom Decks as a full-time Financial Controller and become an integral part of a dynamic team dedicated to enhancing operational efficiency and establishing a premier deck-building enterprise.What We Offer:We provide a competitive salary range of $80,000 - $100,000/year along with a comprehensive benefits package. This...

  • Billing Associate

    2 weeks ago

    Ann Arbor, United States Avfuel Corporation Full time

    Job DescriptionJob DescriptionEmployment Type: Temporary, Full Time, OnsiteDuration: 3-6 monthsLocation: Ann Arbor, MI; Corporate Office EnvironmentBenefits: N/AVoluntary Benefits: N/ADepartment: BillingDuties/Responsibilities:Create customer specific invoices within internal systems; monitor and make changes for special and varied billing...

  • Billing Associate

    1 week ago

    Ann Arbor, United States Avfuel Corporation Full time

    Job DescriptionJob DescriptionEmployment Type: Full Time, OnsiteLocation: Ann Arbor, MI; Corporate Office EnvironmentBenefits: N/AVoluntary Benefits: N/ADepartment: Contract Fuel BillingDuties/Responsibilities:Create customer specific invoices within internal systems; monitor and make changes for special and varied billing arrangementsIndependently and...

  • Order Processing Associate

    4 days ago

    Ann Arbor, Michigan, United States Domino Full time

    Job OverviewSummary: Responsible for managing orders, facilitating communication, and addressing customer needs to guarantee satisfaction. Engages in cross-training across various administrative functions while adhering to safety protocols.KEY RESPONSIBILITIES(50%) Order ManagementHandle and validate incoming store orders through the electronic ordering...

  • Customer Service Representative

    4 days ago

    Ann Arbor, Michigan, United States Domino Full time

    Job OverviewSummary: Responsible for managing customer orders, addressing inquiries, and ensuring overall customer satisfaction. Engages in cross-training across various administrative functions while adhering to safety protocols.Key Responsibilities(50%) Order ManagementHandle and validate incoming orders through the electronic ordering system.Conduct...

  • Representative-Customer Service

    1 month ago

    Ann Arbor, United States Domino Full time

    **Job Details** **Summary:** Processes orders, prepares correspondence and fulfills customer needs to ensure customer satisfaction. Cross-trains in other administrative areas. Practices safe work practices. **RESPONSIBILITIES AND DUTIES** **(50%) Order Processing** * Process and verify store orders received through Pulse (electronic ordering system) *...

  • Executive Assistant

    3 weeks ago

    Ann Arbor, United States Rydberg Technologies Part time

    Job DescriptionJob DescriptionOur company is a global leader in the quantum technologies industry, driving innovation in quantum sensors, atomic clocks, and Rydberg atom technologies. We are a dynamic and fast-growing small business seeking a highly organized and proactive Executive Assistant to support our CEO and executive team. This role offers an...

  • Executive Assistant

    3 weeks ago

    Ann Arbor, United States Rydberg Technologies Full time $40,000 - $70,000

    Job DescriptionJob DescriptionOur company is a global leader in the quantum technologies industry, driving innovation in quantum sensors, atomic clocks, and Rydberg atom technologies. We are a dynamic and fast-growing small business seeking a highly organized and proactive Executive Assistant to support our CEO and executive team. This role may initially be...

  • Billing Associate

    4 weeks ago

    Ann Arbor, United States Avfuel Corporation Full time

    Job DescriptionJob DescriptionEmployment Type: Full Time, OnsiteLocation: Ann Arbor, MI; Corporate Office EnvironmentBenefits: Medical, Dental, Vision, Paid Vacation, Sick & Holidays; Company paid Life and Disability Insurance; 401k savings plan with employer matchingVoluntary Benefits: Supplemental Life Insurance, Critical Illness, Accident Coverage, & Pet...

  • Insurance Sales Agent

    16 hours ago

    Ann Arbor, United States New York Life (Mid Michigan) Full time

    Job DescriptionJob DescriptionAre you a motivated people person looking for the chance to break into a new industry? If the answer is “yes”, we are looking for you! Jump-start your career by joining our growing team as an entry-level insurance agent. Candidates with strong interpersonal communication skills will hit the ground running to facilitate...

  • Premium Auditor

    4 weeks ago

    Ann Arbor, United States Davies Risk Services Full time

    Job DescriptionJob DescriptionGig Workers Wanted!   Are you tired of working for someone else?  Have you thought about building a business for yourself?  If you answered yes to either question – Welcome!  We are excited to introduce Davies Risk Services to you!  Our Premium Auditors come from various backgrounds.  If you are inquisitive, driven &...