Bookkeeper/Office administrator

3 months ago

Ann Arbor, United States Wolverine Rental & Supply Inc Full time
Job DescriptionJob Description

The basic function of the Office Administrator is to maintain all financial and business documents and provide actionable information to the rest of the management team and ownership. This position is also responsible for ensuring company compliance with the latest laws regarding financial filings and any other requirements. The Office Administrator will be expected to perform as a member of the management team and will contribute to the identification and execution of improvement activities across all aspects of the organization. This position will oversee the function of the office assistant and possibly other team members as we continue to staff and grow the business.

To perform this job successfully, an individual must be highly skilled in office methods and practices. The person will need to have demonstrated ability to solve complex problems that require out of the box thinking. We are looking for someone who will challenge conventional practice and constantly look for a better way. The successful candidate will have some management experience and have a strong desire to build a team and actively work in a high growth business. Reasonable accommodations will be made for individuals with disabilities to perform these essential functions.

EDUCATION : 

Required: High School degree.

Preferred: Bachelor’s degree in Business Administration, Finance or Accounting.

EXPERIENCE :

 

Required: Previous experience in a similar role in a company with $ 2 million plus in revenue.

Preferred: Five or more years’ experience in a company with 10+ employees.

 

SKILLS, KNOWLEDGE, AND ABILITIES

 

- Respectful and outstanding leadership skills that motivates staff to exceed expectations.

- Able to guide, direct, and coordinate a department with one or more employees in the department or team.

- Able to articulate a vision and strategy in a way that inspires and motivates a team and focuses their energy on achieving business goals.

- Able to train, mentor and motivate team members.

 - Able to demonstrate a track record of performance excellence meeting targets and objectives.

 - Able to manage multiple, complex priorities within demanding timeframes.

- Coach, mentor, and raise the team’s ability to deliver and exceed expectations while creating opportunities for succession talent.

- Proven ability to lead a proactive department and ensure accountability for results that maximize contribution to business objectives.

- Strong attention to detail, goal oriented.

- Commitment to excellent customer service.

- Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community if needed.

-  Able to effectively communicate, in English, both verbally and in writing.

- ISO compliance or certification exposure is a plus.

- Excellent working knowledge of Quick Books required.

- working knowledge of “Point of Rental” software preferred.

 

PHYSICAL

 

- The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

- BODY POSITIONS: While performing the duties of this job, the employee is occasionally required to lift, bend and move.

- BODY SENSES: The employee must have command of all five senses: sight, hearing, touch, smell and taste. Specific vision abilities required include close vision, depth perception, and the ability to adjust focus.

 

WORKING CONDITIONS

 

- This position will be working primarily indoors in an office/manufacturing environment. Saturday and Sunday work may be required but should be extremely rare.

- The noise level in the work environment is typical of office spaces and manufacturing.

 

AUTHORITY

 

-  The Office Administrator is authorized to take any reasonable action necessary to carry out the responsibilities assigned so long as such action does not deviate from established company policy and is consistent with sound business judgment.

 

DUTIES AND RESPONSIBILITIES

 

The duties and responsibilities of the Office Administrator are, but are not limited to:

 

-  Directly responsible for preparing financial statements as required.

-  Responsible for executing and managing all financial paperwork/transactions to provide accurate financial documents.

-  Participate in Leadership meetings.

-  Manages the budget and makes recommendations to ownership and the management team.

-  Maintain appropriate cash levels through the detailed study and management of cash and the cash management system.

-  Align reporting, training, and incentive programs with these performance management priorities.

-  Participate in and occasionally lead improvement activities.

-  Communicate all challenges with appropriate staff.

-   Any other duties and responsibilities that may be assigned by the President or Operations Director.

-   This position will also handle the administrative aspects of HR and Payroll – for example: prepare and provide the paycheck processing company with data required to issue payroll.

 

MEASURES OF PERFORMANCE

 

-   The Office Administrator of Wolverine Rental and Supply shall be deemed to be performing in an acceptable manner when the following have been accomplished:

-  Departmental strategic objectives have been met or exceeded.

-  Maintains a positive attitude and takes pride in innovative, efficient, and creative solutions.

-  Effectively communicates with employees of the company.

-  Continuous improvement is measured and demonstrated.

-  Customer satisfaction is maintained at a consistently high level.

-  Performed all duties in an independent and expeditious manner with minimal supervision and demonstrated good planning skills.

-  On time implementation of departmental performance objectives have been met.

-  Departmental goals and objectives relating to budgeted expenses are met or bettered.

Come join our family owned company that has been active in the community here in Ann Arbor for 30+ years

  • Accounting Bookkeeper

    3 months ago

    Ann Arbor, United States Rydberg Technologies Full time

    Job DescriptionJob DescriptionWe are seeking a detail-oriented and highly organized Accounts Manager and Bookkeeper with Operations Management experience to join our team. This role will be responsible for managing and overseeing the day-to-day financial operations, maintaining accurate financial records, and ensuring efficient day-to-day office and facility...

  • Senior Administrative Officer

    2 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Full time

    University of Michigan Senior Administrative OfficerLocation: Ann Arbor, MichiganOverview:The University of Michigan is seeking a highly skilled Senior Administrative Officer to oversee the fiscal, human resources, and general administrative functions within various departments. This role is essential in ensuring the smooth operation of academic services and...

  • Office Administration Coordinator

    1 week ago

    Ann Arbor, Michigan, United States John Avery - State Farm Agent Full time

    Position OverviewAs an integral part of the John Avery - State Farm Agent team, the Office Administration Coordinator will contribute significantly to the overall success of our agency.Key Responsibilities:Develop and nurture strong customer relationships.Deliver exceptional customer service and support.Educate clients on various insurance products and...

  • Administrative Support Specialist

    5 days ago

    Ann Arbor, Michigan, United States Rydberg Technologies Full time

    Job DescriptionRydberg Technologies, a pioneering research and development company, is seeking a highly organized and proactive Executive Assistant to support our CEO and executive team.This role offers the opportunity for growth and the potential to transition into a full-time position.Position Overview:The Executive Assistant to the CEO will provide...

  • Office Administration Coordinator

    1 week ago

    Ann Arbor, Michigan, United States John Avery - State Farm Agent Full time

    Position OverviewAs an integral part of the John Avery - State Farm Agent team, the Assistant Office Manager will contribute significantly to the agency's overall success.Key Responsibilities:Foster and maintain strong customer relationships.Deliver exceptional customer service to clients.Educate clients on various insurance options available.Ensure the...

  • Part-Time Accounting Assistant

    7 days ago

    Ann Arbor, United States Gretchen's House Part time

    Job DescriptionJob DescriptionDescription:Gretchen's House Child Care Centers are now accepting applications for a PART-TIME ACCOUNTING ASSISTANT.This is a 20 hour/week position. Flex and hybrid scheduling options available after 90 days of employment. Pay rate: $20/hourPurpose: To support the finance department by performing a variety of financial...

  • Assistant General Manager

    4 weeks ago

    Ann Arbor, United States Trinitas Ventures Full time

    As an Assistant General Manager, you'll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success.The ideal candidate has strong bookkeeping/accounting skills and has experience in Student Housing or Multi-Family Home sector.Keep up to date financials - ensure...

  • Assistant General Manager

    4 weeks ago

    Ann Arbor, Michigan, United States Trinitas Ventures Full time

    As an Assistant General Manager, you'll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success.The ideal candidate has strong bookkeeping/accounting skills and has experience in Student Housing or Multi-Family Home sector.Keep up to date financials - ensure bank...

  • Administrative Assistant to the Registrar

    2 months ago

    Ann Arbor, United States University of Michigan Full time

    Summary The School of Social work is seeking a highly motivated and adaptable Administrative Assistant Associate to provide high quality administrative support to the School of Social Work's Registrar office. This position reports to the School Registrar and assists the office in maintaining academic records of students in our programs.  ...

  • Administrative Assistant

    4 days ago

    Ann Arbor, United States Jobsultant Solutions Full time

    About the job Administrative Assistant - Full time / Remote Summary The LSA Opportunity Hub at the University of Michigan is looking for an Administrative Assistant who will contribute to our mission to support students as they develop their aspirations and professional identities. We provide students access to internships, internship funding, career...

  • Administrative Assistant

    5 days ago

    Ann Arbor, United States Manpower Full time

    Our clients in Washtenaw County are currently seeking experienced, professional, and skilled individuals to work as Administrative Assistants! These are temporary or temp-to-hire opportunities that start soon. Apply today! Job Title:Administrative Assistant Location: Washtenaw County, Michigan Pay Range:$17.00-20.00 per hour - WEEKLY PAY! What's the...

  • Administrative Support Specialist

    1 week ago

    Ann Arbor, Michigan, United States Retirement Income Solutions Full time

    Job OverviewPosition Title: Administrative Support Specialist at Retirement Income Solutions Retirement Income Solutions is a reputable, independent Registered Investment Advisor situated in Ann Arbor, Michigan. Established over three decades ago, our firm is grounded in the belief that client relationships should be nurtured through trust, integrity, and...

  • Administrative Coordinator

    7 days ago

    Ann Arbor, Michigan, United States Rehmann Full time

    Unlock Your Potential with RehmannAt Rehmann, we're dedicated to helping our associates achieve their career goals and reach their fullest potential. As an Administrative Assistant, you'll play a pivotal role in supporting our department leaders and contributing to the Firm's success.Key Responsibilities:Provide high-level clerical and administrative support...

  • Payroll and HR Admin 2nd Shift

    4 weeks ago

    Ann Arbor, United States MBAF Made By a Farmer Full time

    Job DescriptionJob DescriptionJob Description:Payroll and HR Admin About Made By A Farmer: When the 2018 Farm Bill passed and legalized non-psychoactive cannabis hemp cultivation, we decided to become leaders in this budding industry. We planted our first hemp crop on our 200-acre plot near Ann Arbor, MI in the Spring of 2019 and have been working to bring...

  • Payroll and HR Admin 1st Shift

    4 weeks ago

    Ann Arbor, United States MBAF Made By a Farmer Full time

    Job DescriptionJob DescriptionJob Description:Payroll and HR Admin About Made By A Farmer: When the 2018 Farm Bill passed and legalized non-psychoactive cannabis hemp cultivation, we decided to become leaders in this budding industry. We planted our first hemp crop on our 200-acre plot near Ann Arbor, MI in the Spring of 2019 and have been working to bring...

  • Administrative Leadership Fellow

    2 weeks ago

    Ann Arbor, Michigan, United States Michigan Medicine Full time

    Position OverviewApplication ProcessWe invite candidates to submit their applications, which should include a current resume, a personal statement outlining career aspirations, and three letters of recommendation. All application materials must be submitted by the specified deadline.Role SummaryThe Administrative Leadership Fellow will report directly to the...

  • Administrative Coordinator

    2 weeks ago

    Ann Arbor, Michigan, United States Food & Beverage Franchise Company Full time

    Job DescriptionBenefits:Competitive salaryDental insuranceEmployee discountsHealth insurancePaid time offTraining & developmentVision insuranceADMINISTRATIVE COORDINATORLOCATION: RemoteWEBSITE: Why Join Our Team?We are a dynamic and growing company in the food and beverage franchise sector, dedicated to providing exceptional service and high-quality...

  • Senior Administrative Assistant

    2 weeks ago

    Ann Arbor, United States ONL Therapeutics Full time

    Ready to take your administrative skills to the next level? Join our team at ONL Therapeutics as a Senior Administrative Assistant and play a crucial role in supporting our dynamic office environment! About UsONL Therapeutics is a clinical-stage biopharmaceutical company committed to helping patients see the future. Our mission is to develop innovative...

  • Financial Planning Assistant/Office Administrator

    2 weeks ago

    Ann Arbor, United States Hantz Group Full time $10 - $15

    Job DescriptionJob DescriptionFinancial Planning AssistantHantz Group is a Michigan-based financial company that works with individuals and businesses to help them achieve their financial goals. We are a Family Office that manages over $11B+ of assets, has 20+ offices and over 600 employees. We offer a multitude of services tailored to each individual...

  • Administrative Assistant

    1 week ago

    Ann Arbor, Michigan, United States Immigration Law PLLC Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at Immigration Law PLLC. As a Receptionist Fluent in Spanish, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Greet and welcome clients in a professional manner,...