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Administrative Assistant

2 months ago

Chicago, United States Dezign Sewing Inc Full time
Job DescriptionJob Description

We are seeking an Administrative Assistant to manage the office. You will play a key role in creating positive first impressions for our customers as well as providing exceptional customer service as the first point of contact for existing clients and callers. We seek someone who can multi-task and handle the pressures of interfacing with clients directly as well as maintaining and running basic office operations, scheduling and receiving. Along with the requirements below, there is room to grow into support roles for areas of the business based on your particular strengths and skills.

Responsibilities:

  • Accurately type and prepare correspondences and other formal documents
  • Coordinate and tack daily schedule for 2 Owners
  • Manage and edit online calendars
  • Answer phone calls
  • Assist with data entry
  • Receive packages (UPS, Fedex etc) - Open packages and log into client files and update spreadsheets
  • Help with Estimates and Invoices
  • Greet and assist onsite guests
  • Develop and implement organized filing systems
  • Perform light personal assistant duties and other office tasks - stocking supplies, copying, filing etc.
  • Schedule for Client installs, work orders, and pulling materials for successful appointments
  • NOT a remote position

Qualifications:

  • High School Diploma or GED Required. Associates Degree in business administration or related field preferred.
  • Previous experience in office administration or other related fields preferred
  • Excellent communication skills to interact effectively with customers, designers and other team members and management.
  • Comfortable with numbers and relaying dimensions. Comfortable with math for quoting, invoicing etc.
  • Strong organizational skills
  • Problem solving skills to address issues and devise effective solutions.
  • High level of accuracy and attention to detail in administrative tasks.
  • Ability to prioritize and multitask
  • Proficient data entry skills with strong attention to detail
  • Computer skills including the ability to use Excel and standard word processing programs, email (not complex)
  • ​Ability to handle a physical workload - must be able to lift packages and boxes (up to 50lbs), bend, kneel and lift etc.

Health Insurance Options Available

Company DescriptionA custom drapery workroom for the interior design community since 1989. Family owned business since 1989. Located in Chicago.Company DescriptionA custom drapery workroom for the interior design community since 1989. Family owned business since 1989. Located in Chicago.