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Administrative Assistant

2 months ago

Chicago, United States Mack & Associates, Ltd. Full time

A dynamic non-profit organization located in the heart of Chicago is seeking a motivated and detail-oriented Administrative Assistant to contribute to its impactful work on a temporary basis for approximately three months. This is not just a job—it's an opportunity to be part of something bigger, ensuring the smooth day-to-day operations that power the organization’s mission. Plus, being remote with a flexible schedule of 20 hours a week and a competitive pay rate of $18/hr, this role offers both convenience and reward.


Key Responsibilities of the Administrative Assistant:

  • Be the backbone of the office by providing essential administrative support, from managing phones and emails to handling correspondence.
  • Play a pivotal role in organizing and scheduling meetings, coordinating events, and keeping calendars on track.
  • Showcase your attention to detail by preparing and editing important documents, reports, and presentations.
  • Keep the office running efficiently by managing supplies, equipment, and inventory.
  • Collaborate with the HR team to ensure smooth onboarding processes and accurate maintenance of employee records.
  • Assist with financial tasks, including processing invoices, expense reports, and other key documents.
  • Serve as a communication hub, coordinating efforts with donors, volunteers, and community partners.
  • Take on other exciting administrative tasks as they arise, supporting the team in their mission-driven endeavors.


Qualifications of the Administrative Assistant:

  • High school diploma or equivalent; additional education or certification in administration is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to work independently and as part of a team.


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