Construction Office Project Coordinator Assistant

4 weeks ago

Covina, United States SD Design Construction Group Full time
Job DescriptionJob Description

Construction Office Project Coordinator Assistant

We are seeking an Office Project Coordinator Assistant to join our team You will be responsible for;

Qualifications

· 1 year of relevant experience

· High school diploma or equivalent

· Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved

· Ability to foster relationships with customers, owners, subcontractors, and vendors

· Demonstrates strong data entry skills with accuracy

· Self-starter and able to work in a fast-paced, team-oriented environment

· Has passion, energy, persistence, positive attitude, and enthusiasm

· Proficient in Microsoft Windows, Word, EXCEL, Power Point

· Able to identify a need, remove the barriers, and know-how to make things happen

Responsibilities

· The Project Coordinator assistant supports the project coordinators as they manage the execution of the construction projects

· The role coordinates activities and processes associated with the project

· The Project Coordinator assistant is responsible for overseeing day-to-day tasks and supporting everyday administrative duties

· Assists with construction projects working closely with the Project Team from inception to closeout

· Assists with the coordination of acquiring required permits and deposits

· Attends Client meetings

· Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI’s”), change orders, billings, submittals, long lead items, and materials procurement

· Coordinating with project team; compiles project information to create and issue weekly client project reports

· Establishes and fosters positive long-term relationships with clients and subcontractors

· Issue Purchase Orders to the project team

· Maintain a timecard with accurate project information daily

· Maintain project logs – RFI’s, submittals, rental, labor, and change order

· Maintain subcontractor list

· Maintains and updates project documents

· Order materials and various project-related items as requested by the Project Manager/Superintendent

· Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers

· Requests and assembles project close-out documents from subcontractors

· Upon project completion, archives project documents

Invoicing and Billing Clerk Responsibilities:

· Prepares, types, and distributes invoices to suppliers.

· Keeping records and managing the company's payables account.

· Enter all the invoice information into an accounting database.

· Responsible for paying the company's bills.

· Gather data, calculate charges and fees, and create invoices for billing purposes.

· Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.

· Verifies accuracy of billing data, correcting any errors.

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