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Construction Project Coordination Assistant

2 months ago

West Covina, California, United States SD Design Construction Group Full time
Job Overview

Position: Construction Project Coordination Assistant

We are looking for a dedicated Construction Project Coordination Assistant to become a vital part of our team at SD Design Construction Group. In this role, you will play a key part in ensuring the smooth operation of construction projects.

Key Qualifications

  • Minimum of 1 year of relevant experience in a similar role.
  • High school diploma or equivalent qualification.
  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Excellent attention to detail and time management abilities to meet project deadlines.
  • Proficient in building relationships with clients, subcontractors, and vendors.
  • Demonstrated accuracy in data entry and documentation.
  • Self-motivated and capable of thriving in a fast-paced, collaborative environment.
  • Enthusiastic, positive attitude with a passion for the construction industry.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Able to identify challenges and implement effective solutions.

Primary Responsibilities

  • Assist project coordinators in managing the execution of construction projects.
  • Coordinate activities and processes related to project management.
  • Oversee daily tasks and support administrative functions.
  • Collaborate with the project team throughout all phases of construction.
  • Facilitate the acquisition of necessary permits and deposits.
  • Participate in client meetings and discussions.
  • Communicate with subcontractors and vendors regarding contracts, proposals, and project documentation.
  • Compile project information to generate weekly reports for clients.
  • Establish and maintain positive relationships with clients and subcontractors.
  • Issue purchase orders and maintain accurate project timecards.
  • Keep project logs updated, including RFIs, submittals, and change orders.
  • Manage the subcontractor list and ensure project documents are current.
  • Order materials and equipment as directed by the project manager.
  • Coordinate the ordering of temporary facilities and labor as needed.
  • Assemble project close-out documents upon completion.
  • Archive project documentation for future reference.

Invoicing and Billing Responsibilities:

  • Prepare and distribute invoices to suppliers accurately.
  • Manage the company's accounts payable records.
  • Input invoice data into the accounting system.
  • Ensure timely payment of company bills.
  • Gather and calculate data for billing purposes.
  • Perform general bookkeeping tasks, including maintaining records and invoices.
  • Verify the accuracy of billing information and correct any discrepancies.