![Neighborhood Renaissance, Inc.](https://media.trabajo.org/img/noimg.jpg)
Office Administrative Assistant
1 month ago
Provides administrative and program support for small nonprofit agency’s smooth day-to-day operations. Quiet work environment in a comfortable office setting. Reports to the Operations & Fiscal Manager but receives project direction from other senior staff members. Essential duties and responsibilities include:
Support to the Operations & Fiscal Manager:
- Collect, open, time stamp, and distribute incoming mail; send outgoing mail
- Maintain employee timesheets and payroll files
- Inventory, purchase, and order office supplies/equipment as needed
- Manage the repair and maintenance of office equipment, including computers, copy machine, phones, and printers
- Manage the agency’s IT needs, including scheduling, coordinating, and monitoring the work of the IT consultant
- Answer and route phone calls, review general voicemails and website inquiries
- Receive, record & deposit tenant payments
- Maintain accounting records by making copies and filing documents
- Manage the conference room, including cleaning, scheduling, and set-up, ordering meals/refreshments for meetings, and assisting with video conference set-up.
- Organize and maintain Dropbox shared files, and office hard copy files, including off-site storage
- Arrange for turning on/off utility service
Marketing
- Design marketing materials, keep current, and distribute as needed
- Maintain agency website & social media pages
- Maintain and update agency database
- Assist with special events & workshops
Resident Services
- Assist with the publication of the quarterly newsletter
- Greet clients and walk-ins, return calls and emails within 24 hours, provide program information and schedule appointments
- Assist with program intake, follow-up calls, tracking and record-keeping for the Financial Literacy
- Assist with Property Tax Exemption filling
Minimum Qualifications:
- High school diploma or equivalent with 1 - 3 years proven administrative experience; 2- 4 year related college degree is preferred
- Must have reliable transportation, a valid FL driver’s license, and insurance
- Strong administrative and organizational skills; familiar with standard office operating procedures; must be experienced using electronic shared files.
- Able to work as a team member, be an active listener, and relate well to the general public
- Be a self-starter requiring minimum supervision.
- Excellent verbal and written communication skills; must demonstrate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar; able to clearly explain program requirements to the general public
- Must be proficient with Microsoft Office products including Outlook, Excel, Word & PowerPoint
- Demonstrated experience using social networking tools: Constant Contact, Facebook, Linked-in, Instagram
- Photoshop, word press, adobe are desirable but not required
- Bilingual: English/Spanish and/or English /Creole desirable
FLSA Job Classification: Non-exempt
Equal Opportunity Employer
Company DescriptionHeadquartered in West Palm Beach, Neighborhood Renaissance, Inc. (NRI) is a dynamic nonprofit housing developer with a growing and diverse portfolio of affordable homes and rentals in Florida. We are a dedicated to building and supporting strong economies and diverse communities by investing in homes that are within the financial reach of low and moderate-income households. We envision diverse and robust communities where all residents have access to quality homes as well as educational and employment opportunities allowing them to thrive and reach their full potential.We enjoy working smart and hard, the best ideas win, and your contribution to our team’s performance is the only constraint to your growth. We mentor our Associates, give them as much responsibility as they can handle, and award autonomy and career growth as merited. We strive to bring out the best in our people and empower them to bring out the best in the communities we serve.Company DescriptionHeadquartered in West Palm Beach, Neighborhood Renaissance, Inc. (NRI) is a dynamic nonprofit housing developer with a growing and diverse portfolio of affordable homes and rentals in Florida. We are a dedicated to building and supporting strong economies and diverse communities by investing in homes that are within the financial reach of low and moderate-income households. We envision diverse and robust communities where all residents have access to quality homes as well as educational and employment opportunities allowing them to thrive and reach their full potential. \r
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We enjoy working smart and hard, the best ideas win, and your contribution to our team’s performance is the only constraint to your growth. We mentor our Associates, give them as much responsibility as they can handle, and award autonomy and career growth as merited. We strive to bring out the best in our people and empower them to bring out the best in the communities we serve.
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