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Office Administrator
2 months ago
Nautical Ventures is seeking a highly skilled and organized Office Manager to join our team. As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office.
Key Responsibilities:- Administrative Oversight: Oversee day-to-day office operations, including managing administrative staff and ensuring that office tasks are completed efficiently.
- Facility Management: Manage office facilities, including space planning, maintenance, and supplies procurement, to create a comfortable and functional workspace.
- Office Procedures: Develop and enforce office policies and procedures to ensure a productive and organized work environment.
- Calendar and Schedule Management: Coordinate and schedule meetings, appointments, and events for staff, executives, and clients as needed.
- Communication: Serve as a central point of contact for internal and external communications, handling inquiries, phone calls, and correspondence.
- Office Supplies and Inventory: Manage office supply inventory, order necessary supplies, and maintain cost-effective procurement processes.
- Vendor Relations: Liaise with vendors, service providers, and contractors, ensuring contracts are in place, and services meet company needs and standards.
- Financial Administration: Assist in budget preparation, monitor expenses, and track office-related costs to ensure fiscal responsibility.
- Onboarding and Offboarding: Coordinate the onboarding process for new employees, including workspace setup, equipment allocation, and training. Manage the offboarding process for departing employees.
- Recordkeeping: Maintain accurate records, files, and documentation related to office operations, contracts, and personnel.
- Health and Safety: Ensure compliance with health and safety regulations, conduct safety drills, and implement emergency procedures.
- IT Support: Collaborate with IT personnel to address office technology needs, troubleshoot issues, and manage equipment.
- Education: High school diploma or equivalent (Associate's or Bachelor's degree preferred).
- Experience: Proven experience in office management or a similar administrative role.
- Skills: Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite and office management software. Excellent communication and interpersonal abilities. Problem-solving and decision-making skills. Attention to detail and commitment to maintaining a well-organized office.
- Leadership: Leadership and supervisory experience.
- Knowledge: Knowledge of workplace health and safety regulations.
- Characteristics: Ethical and trustworthy, with the ability to handle sensitive information discreetly.
- Health Insurance: Health, dental, vision, and life insurance
- Employee Discount: Employee discount
- Paid Time Off: Paid time off
- Retirement Plan: 401k plan
This is a full-time position with regular business hours, typically from Monday to Friday. Flexibility may be required to accommodate special projects, events, or office needs.
