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Family Office Administrative Assistant

2 months ago

West Palm Beach, Florida, United States MAHLER PRIVATE STAFFING Full time
Position Overview

We are seeking a skilled Senior Executive Assistant to support a dynamic family in a fast-paced environment. As a vital member of the Executive Personal Assistant team, you will deliver both administrative and personal assistance from the family office and residence.

Key Responsibilities:

  • Oversee calendar management and scheduling
  • Organize travel logistics
  • Assist with family and children's activities
  • Manage correspondence and maintain organized filing systems
  • Administer databases and vendor Certificates of Insurance
  • Prepare financial reports and procure necessary office supplies
  • Conduct online research and support special projects
  • Provide concierge services and occasional pet care
  • Run errands as required

Qualifications:

  • 5-10 years of experience in a private household or Family Office environment
  • High level of discretion and confidentiality
  • Passion for travel and readiness to accompany the family
  • Exceptional organizational and communication abilities
  • Proficient in MS Office applications
  • Flexible availability, including weekends

About the Company:

Mahler Private Staffing is dedicated to connecting domestic staffing professionals with prominent families throughout the United States. Our tailored approach guarantees lasting placements for both our clients and candidates.