Administrative Support IV

3 weeks ago


Seattle, United States RTA US Full time
Job DescriptionJob Description

Russell Tobin & Associates is currently seeking an Administrative Support IV to work for our client in the Technology industry. Apply now for consideration

Contract: W2, 5 months

Location: Seattle, WA (Remote PST candidates)

Pay Range: $28-31/hour Based on DOE

Brief Summary:

The Administrative Support IV will be responsible for supporting and managing the scientific publication approval process. This role serves as a liaison between authors, managers, legal, public relations, and executive stakeholders, executing established workflows while addressing edge cases proactively. Experience with scientific publishing is preferred but not required. Strong communication, organizational skills, and proficiency in Excel are essential.

Responsibilities:

  • Manage publication approvals via internal ticketing system.
  • Correspond with scientists, leadership, legal, PR, and managers.
  • Provide customer support via Slack and email.
  • Execute reporting in Excel and track workflows.
  • Build and maintain strong working relationships with executive assistants and business partners.

Requirements:

  • Bachelor’s degree in Business Administration or related field.
  • 2-5 years of relevant administrative support experience.
  • Strong communication and organizational skills.
  • Proficiency in Excel, with advanced skills preferred.
  • Experience with workflow/project management.
  • Attention to detail and ability to handle multiple tasks.
  • Experience with scientific publishing is preferred, but not required.

Russell Tobin / Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

#LI-JJ2



  • Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Administrative Support IV ? Pride Global/Russell Tobin & Associates is seeking an Administrative Support IV to work for one of our top client in Seattle, WA 98101. Apply today for consideration! Job Title: Administrative Support IV Pay Rate: $28/hr. to $31/hr. on W2. DOE Daily Schedule: Monday through...


  • Seattle, United States RTA US Full time

    Job DescriptionJob DescriptionPride Global/Russell Tobin & Associates is seeking an Administrative Support IV to work for one of our top client in Seattle, WA 98101.Apply today for consideration!Job Title: Administrative Support IVPay Rate: $28/hr. to $31/hr. on W2. DOEDaily Schedule: Monday through Friday, start time between 8 AM and 9 AM, work daily for 8...


  • Seattle, United States TalentBurst Full time

    Title: Administrative Support IV Location: Seattle WA 98121 Duration: 5 months (REMOTE) Shift: M/F 9-5 Details: This role will be responsible for support and management of the scientific publication approval process. Liaison between authors, managers, legal, public relations, and executive stakeholders. Executes established workflows while retaining...


  • Seattle, United States TalentBurst Full time

    Job Title: Administrative Support Duration: 7 Months + Schedule: Hybrid Mode ( Monday through Friday, start time between 8 AM and 9 AM, work daily for 8 hours) Joining Date: ASAP Location: Seattle, WAJob Description: The candidate will provide administrative support to the AMER Construction Coordination team to work on a large data entry project. The...


  • Seattle, Washington, United States RTA US Full time

    Job OpportunityJob Title: Administrative Support IVJob Type: Full-timeLocation: Remote (with occasional on-site work)Job Description:Key ResponsibilitiesProvide administrative support to the Construction Coordination teamWork on a large data entry project, including downloading reports and importing data into ProcoreCommunicate project status to the project...


  • Seattle, Washington, United States RTA US Full time

    Job OpportunityJob Title: Administrative Support IVJob Type: Full-timeLocation: Remote (with occasional on-site work)Job Description:Key ResponsibilitiesProvide administrative support to the Construction Coordination teamWork on a large data entry project, including downloading reports and importing data into ProcoreCommunicate project status to the project...


  • Seattle, United States Russell Tobin Full time

    What are we looking for in our Administrative Support? Russell Tobin and Associates/Pride Global is currently seeking Administrative Support in Seattle, WA 98121. Apply now, for immediate consideration. Title: Administrative Support Pay Rate: $20/hour to $22/hour on W2. (DOE) Work Location: Seattle, WA 98121 Schedule: Monday – Friday = 8 – 5...

  • Administrative Support

    3 months ago


    Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Administrative Support? Russell Tobin and Associates/Pride Global is currently seeking Administrative Support in Seattle, WA 98121.   Apply now, for immediate consideration.   Title: Administrative Support Pay Rate: $20/hour to $22/hour on W2. (DOE) Work Location: Seattle, WA 98121 Schedule: Monday –...


  • Seattle, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin and Associates/Pride Global is currently seeking Administrative Support in Seattle, WA 98121. Apply now, for immediate consideration. Title: Administrative SupportPay Rate: $20/hour to $22/hour on W2. (DOE)Work Location: Seattle, WA 98121Schedule: Monday – Friday = 8 – 5 PM PST some flexibilityDuration: 4-month...


  • Seattle, Washington, United States Metasys Technologies Full time

    **Job Summary**Metasys Technologies is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our employees and visitors, ensuring a seamless and efficient work environment.**Key Responsibilities:****Greet and Assist Visitors**:...


  • Seattle, United States Psomas Full time $26 - $39

    Job DescriptionJob DescriptionOur Project Admin Team in Tacoma or Seattle has an opportunity for a talented Project Support Administrator. Explore this opportunity with Psomas and apply today! About being our Project Support AdministratorJoin our vibrant administrative team in either our Seattle or Tacoma office! We're seeking a proactive and...


  • Seattle, Washington, United States Vigor Industrial LLC Full time

    Job Summary:Vigor Industrial LLC is seeking a highly skilled Administrative Assistant II to provide direct support to the Director, Production Operations. As a key member of our team, you will be responsible for facilitating the smooth accomplishment of work through administrative support duties.Key Responsibilities:Preparing correspondence and reports to...


  • Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...


  • Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...


  • Seattle, Washington, United States Rose International Full time

    Job SummaryRose International is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional service to our clients and colleagues.Key ResponsibilitiesClient Service: Greet and assist clients, visitors, and colleagues in a...


  • Seattle, Washington, United States RW ANDERSON SERVICES INC. Full time

    Administrative Support SpecialistRW Anderson Services Inc. is seeking a highly motivated and skilled Administrative Support Specialist to join our team. As a key member of our customer service/operations team, you will be responsible for providing administrative support to our CondoCare Account Manager and assisting with various business operations.About the...


  • Seattle, Washington, United States Swedish Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Swedish. As an Administrative Support Specialist, you will provide administrative support to our department, including providing exceptional customer service, typing, editing, and proofreading various documents, creating and maintaining...


  • Seattle, Washington, United States Metasys Technologies Full time

    **Job Summary**Metasys Technologies is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our employees and visitors, ensuring a seamless and efficient work environment.**Key Responsibilities:****Greet and Assist Visitors**:...


  • Seattle, Washington, United States Pacific Medical Centers Full time

    Job Title: Administrative Support SpecialistPacific Medical Centers is seeking a highly skilled Administrative Support Specialist to provide professional administrative support to our leadership team.Key Responsibilities:Provide administrative support of a highly complex and responsible nature.Interface with high-level internal and external contacts...


  • Seattle, Washington, United States Pima Medical Institute Full time

    Job SummaryPima Medical Institute is seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will be the first point of contact for students, staff, and visitors, providing exceptional customer service and support.Key ResponsibilitiesProvide administrative support to the Office Manager and other staff...