Senior Executive Assistant

4 weeks ago


Miami, United States Automated Retail Commerce Full time $48,000 - $54,000
Job DescriptionJob Description

Job Summary
We are seeking an experienced Executive Assistant to support our executive team. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This role requires a proactive individual who can anticipate needs and provide exceptional administrative support.

Responsibilities
- Manage executive calendars, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries
- Assist in preparing reports, presentations, and correspondence
- Handle incoming and outgoing communications with professionalism, managing the inbox of the calendar
- Perform adhoc entry tasks accurately and efficiently, assisting the CEO with admin functions
- Attend executive meetings to ensure items are completed and added to project management systems effectively

  • Optimize Calendar Space
  • Be liaison in communications
  • Manage payroll
  • Create presentations coordinating with teams
  • Manage task disposition for departments
  • Submit requests
  • Coordinate Company Events and coordinate schedules
  • Manage Roberts Person appointment needs
  • Book Travel Following SOPs

Qualifications
- Proven experience as an Executive Assistant or similar role
- Proficiency in using office software such as Microsoft Office Suite
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Familiarity with phone systems and office equipment
- Ability to prioritize tasks and work independently
- Knowledge of office management procedures and basic accounting principles
- Previous experience as a personal assistant is a plus

If you are a dedicated professional with a passion for providing high-level administrative support, we encourage you to apply for this exciting opportunity.



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