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Executive Assistant

2 months ago

Miami, United States Centella Full time

POSITION DETAILS


Position: Executive Assistant

Department: Operations

Reports to: VP of Operations

Classification: Exempt


ABOUT CENTELLA

World Class Account Executives. Dedicated Engineers. Inspired Leadership. Centella has over 50 years of reliable and trusted service in the advanced healthcare technology space. Through expert guidance, exceptional service, and enduring relationships, we empower our customers to be the life-saving – and life-changing – heroes that South Florida needs.


DESCRIPTION

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.



MAIN DUTIES AND RESPONSIBILITIES

  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
  • Organize and prepare for meetings, including gathering documents, reports, presentations, and attends to logistics of meetings.
  • Oversee office operations, including facilities requests, ordering supplies, managing office equipment, and space management.
  • Reviews, assesses, manages and responds to correspondence; monitors and follows up on action steps, correspondence and meetings.
  • Conduct research as needed to support the Senior Executives and organizational initiatives.
  • Gathers and analyzes information required for administrative reporting.
  • Coordinate and assist with company events and meetings, both internal and off-site.
  • Organize team communications and plan events, both internal and off-site.
  • Perform other administrative tasks as assigned.
  • Maintain professionalism and strict confidentiality with all materials.


QUALIFICATIONS

  • Bachelor's degree or equivalent, strongly preferred
  • Four or more years of experience in an administrative role reporting directly to senior management is a must
  • Business acumen experience is strongly desired
  • Excellent written and verbal communication skills
  • Exceptional time-management and organizational skills are required
  • Must have experience coordinating multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and data management systems


SKILLS AND ABILITIES

Exceptional demonstrated written and verbal communication skills

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees




WHY WORK FOR US

  • Hybrid opportunity but will need to flex to executive(s) work schedule as needed.
  • Career growth opportunities
  • Training and development
  • 401K with company match
  • Medical, Dental, Vision, Life, STD, LTD, and other Voluntary Benefits
  • Paid Time Off


We invite qualified applicants to apply and come join our collaborative and winning team in a family business, that has become a business of families

Please note that employment at Centella is contingent on a satisfactory background check and drug screening. This includes, but is not limited to, a motor vehicle report and social security verification.

If hired Centella will use E-Verify to confirm that you are authorized to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the