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Senior Executive Assistant

2 months ago

Miami, Florida, United States Creative Artists Agency Full time

Job Overview

About Us

Creative Artists Agency (CAA) stands as a premier entertainment and sports agency, renowned for its global proficiency in various sectors including live entertainment, digital media, and consumer products. Our commitment to collaboration and outstanding client service drives our diverse team to discover, innovate, and enhance opportunities for those who influence culture and inspire the world. As a pioneer in the agency landscape, CAA has introduced numerous groundbreaking initiatives across multiple industries.

Department Insights

The Brand Management division at CAA focuses on licensing and consumer products, aiding iconic talents and brands in their ventures into new product categories and markets. We collaborate with top manufacturers, retailers, and operators globally, utilizing licensing and strategic partnerships to create revenue-generating brand extension programs.

Position Summary

We are in search of an Executive Assistant to provide vital support to a senior executive within our Brand Management team. This role is essential for the smooth operation of the division and requires an individual who is exceptionally organized, possesses strong interpersonal skills, and pays meticulous attention to detail. The ideal candidate will have a minimum of three years of experience in an executive assistant role, demonstrating the ability to manage multiple tasks efficiently in a dynamic environment.

Key Responsibilities

  • Coordinate and manage extensive domestic and international travel arrangements for the Executive, including accommodations and transportation.
  • Oversee calendar management, scheduling, and rescheduling of meetings across various time zones while understanding meeting dependencies.
  • Ensure timely follow-up and execution of tasks.
  • Prepare and manage the Executive's expense reports and departmental invoices.
  • Exhibit flexibility in working hours to accommodate business needs across different markets.
  • Assist with research and information compilation as required.
  • Support minimal office management duties for the Miami office.

Qualifications

  • Bachelor's degree from an accredited institution or equivalent experience.
  • 3-5+ years of experience as an executive assistant.
  • Highly detail-oriented and organized.
  • Demonstrated integrity and ability to handle confidential information.
  • Proficient in Microsoft Outlook, Excel, and Word.
  • Strong problem-solving skills and ability to think quickly.
  • Ability to perform effectively under pressure.
  • Proactive and critical thinker.

Location

This position is based in our Miami Beach office.

Compensation

The hourly rate for this role is competitive and includes eligibility for benefits and discretionary bonuses. Compensation may vary based on experience, role duration, business sector, and location. Please consult with a CAA Recruiter for further details.

Creative Artists Agency, LLC is dedicated to Equal Employment Opportunity and does not discriminate based on any protected characteristic.