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Executive Assistant to Senior Brand Management Executive

2 months ago

Miami, Florida, United States Creative Artists Agency Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support a senior executive in our Brand Management division. The ideal candidate will have over three years of experience working directly as an Assistant with senior/executive management, the ability to multi-task, think critically, operate efficiently, and work in a fast-paced environment.

Key Responsibilities
  • Maintain and coordinate the Executive's extensive domestic and international business travel arrangements, including accommodations, transportation, and reservations.
  • Manage calendars and book and reschedule multiple meetings, in multiple time zones, and understand dependencies between meetings.
  • Proactively ensure tasks are being followed up and executed in a timely manner.
  • Prepare the Executive's expense report and manage department invoices.
  • Ability to work flexible hours based on the needs of the business in multiple markets.
  • Assist with research and compile information as needed.
  • Maintain the company office in Miami and handle minimal duties relating to office management and oversight.
Requirements
  • BA/BS from an accredited University or College, or equivalent experience.
  • 3-5+ years of executive assistant experience.
  • Detail-oriented and extremely organized.
  • Unimpeachable integrity and ability to maintain confidential and sensitive information.
  • Proficient in Microsoft Outlook, Excel, and Word.
  • Adept at problem-solving and thinking quick on his/her feet.
  • Ability to perform well under pressure.
  • Critical thinker and extremely proactive.
Location

This role will be based in our Miami Beach, Florida office.

Compensation

The base hourly rate for this position is in the range of $ [insert range]. This position is also eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.